Practice Administrator

Job Description Summary

Practice Administrator I – Join Mosaic Health to help manage and elevate healthcare practices across our office locations in Florida, North Carolina, and Texas. This role focuses on strategic and daily administrative operations for one or more practices, ensuring alignment with the group’s vision to enhance performance across key operational metrics such as efficiency, financial management, compliance, and staff coordination.

• Oversee and support up to four providers, ensuring efficient operation and compliance with established standards.
• Manage and optimize administrative workflows to maintain high-quality support services.
• Monitor and report on key operational metrics to support organizational goals.
• Own the financial budget for assigned practices, reviewing monthly financial statements for accuracy and resolving discrepancies.
• Prepare and analyze financial and statistical reports to identify cost-saving opportunities and improve financial performance.
• Ensure timely and accurate posting for demographics and charges; implement coding changes as needed.
• Collaborate with leadership and stakeholders to implement operational plans and resolve administrative challenges.
• Coordinate and facilitate administrative meetings, including preparation of agendas and minutes.
• Implement and enforce policies and procedures that align with organizational standards.
• Serve as liaison between departments to streamline communication and operational efficiency.
• Design staffing models to optimize administrative workflows, recruit, train, and manage administrative staff.
• Support provider recruitment efforts from an administrative perspective.
• Assist in onboarding new providers with a focus on administrative processes.
• Identify opportunities for continuous improvement in administrative operations.
• Demonstrate excellent guest service to internal team members and patients.
• Perform other related duties as assigned.

• High School Diploma or GED required.
• 2+ years of healthcare management experience in a physician practice setting.
• 1+ year of operations management experience leading clinical and operational teams.
• Deep knowledge of all practice disciplines, including revenue cycle, billing, patient experience, human resources, budgeting, financial analysis, clinical workflows, and recruitment.
• Financial experience, budgeting, spreadsheet and accounting reporting skills (Excel, database reporting) is a plus.
• Ability to maintain an improvement mindset for the practice and align practice and provider goals with those of the organization.
• Proven experience managing multiple practices and coordinating resources to enhance performance across diverse teams.
• Able to relate to, interact with, and understand diverse personality types.
• Ability to work independently in a fast‑paced, cross‑functional environment.

• Sedentary work with occasional exertion of up to 10 pounds; may require repetitive motions, substantial wrist and hand movements, and close visual acuity for data analysis and computer use.
• Ability to lift and carry up to 15 lbs. independently and not exceed 50 lbs. without assistance.

• Mosaic Health is committed to equal employment opportunities and will not discriminate based on any legally protected class.
• Equal opportunity applies to all employment areas including hiring, promotions, training, terminations, and compensation.
• We are committed to providing reasonable accommodations for individuals with disabilities. Contact  if accommodations are needed.