Communications and Marketing Coordinator

COMMUNICATIONS & MARKETING COORDINATOR

Royal Palm Academy, Naples Florida

Hiring range: $25-$29 per hour, commensurate with experience and demonstrated capability | 40 hours/week | On-site | 12-month administrative position

Standard hours: 7:30 a.m.

-4:00 p.m., Monday through Friday, with occasional rare evenings or weekends for major school events

Start date:

May-June 2026 preferred; can be earlier for the right candidate

Royal Palm Academy, a joyful and thriving independent Catholic PK-8 school in North Naples, Florida, is seeking a full-time Communications & Marketing Coordinator to strengthen the school's communications output and provide high-trust coordination support through the Head of School Office.

This is a task-oriented, execution-driven role for someone who takes pride in accuracy, follow-through, and finishing. Clear direction and priorities will be provided. The expectation is excellent, timely completion.

This position is well-suited for a highly reliable professional with strong writing skills, exceptional attention to detail, and comfort managing multiple priorities in a deadline-driven environment.

The Communications & Marketing Coordinator reports to the Head of School and works in close collaboration with Enrollment Management, Advancement, and Division leadership. This role supports school-wide communications, content production, publications, and coordinated follow-through on priority initiatives.

This is a full-year, 12-month position that follows a school calendar, with generous time off aligned to major school holidays. The role is fully on-site and includes a small number of rare evening or weekend commitments tied to major events.

• Communications and Marketing Execution
  • Draft, proofread, and publish school communications (announcements, reminders, updates, newsletters, short letters, event communications).
  • Maintain and update website content (pages, news items, basic edits and refreshes).
  • Support and execute school social media, including drafting captions, scheduling posts, and ensuring content aligns to school priorities and tone.
  • Produce and update simple marketing materials (flyers, one-pagers, invitations, digital graphics) using established templates and brand standards.
  • Support school publications and print needs (programs, handouts, signage, basic production coordination).
  • Coordinate basic photo/video capture needs for storytelling and promotions (in partnership with school staff and vendors as needed).
  • Maintain organized archives of communications, templates, publications, and brand assets.
• Project Coordination and Head of School Office Support
  • Provide scheduling and logistics support for meetings, tours, and school engagements (confirmations, calendars, materials, reminders).
  • Draft correspondence in the Head of School's voice as assigned (families, donors, trustees, community partners), with clear turnaround timelines.
  • Track action items and follow-through from assigned meetings and projects, ensuring commitments close cleanly.
  • Maintain simple, reliable systems (contact lists, project trackers, shared folders, communication logs) to reduce friction and prevent dropped details.
  • Support preparation of meeting materials and packets as assigned (agendas, print sets, summaries, follow-up notes).
• Cross-Team Support (Enrollment and Advancement Collaboration)
  • Support admissions and advancement communications execution (event reminders, stewardship and campaign messaging, basic collateral).
  • Coordinate communications deliverables tied to key events and engagement moments across the school calendar.
  • Provide responsive, professional support when priorities shift during peak seasons.

• Takes direction well and executes quickly without needing repeated reminders.
• Notices errors others miss and cares about getting details right.
• Enjoys checklists, deadlines, and closing loops.
• Can manage multiple small priorities calmly and keep work organized.
• Communicates clearly, professionally, and with good judgment.
• Handles sensitive information with discretion and confidentiality.

• Needs wide creative freedom to…