Operations Coordinator - Administrative

Palm Beach Gardens, FL Office, 5210 Hood Rd., Palm Beach Gardens, Florida, United States of America

Posted Tuesday, February 24, 2026 at 5:00 AM

Wharton-Smith, Inc., a highly regarded construction company, is seeking qualified candidates for a Project Admin (administrative) position in the Palm Beach Gardens, FL area.

Job Description

• Provide administrative support to the project teams to include the Project Manager, Project Engineer, and Superintendent.
• Utilize a project management software to generate and track subcontracts, purchase orders, bonds, and other functions as required within the software.
• Utilize other departmental software to research and review reports.
• Responsible for reviewing own work to ensure accuracy, thoroughness and neatness.
• Maintain project documents within the project management software and project files.
• Gather and assemble supporting documents for project manuals.
• Ability to access and perform routine functions on the Internet.
• Knowledge of processing Owner Direct Purchase purchases and MBE reporting is a plus.
• Knowledge of Red Team Software is a plus.
• Other administrative and general office duties as needed.

Proven Work Experience Demonstrating the Following Requirements

• Excellent organizational and problem‑solving skills.
• Prioritize and manage multiple projects simultaneously, and proactively follow through on issues in a timely manner.
• Ability to work independently and in a fast‑paced team environment with limited supervision.
• Detail‑oriented and self‑motivated.
• Excellent interpersonal skills with co‑workers and clients (via phone, email and in‑person).
• Must have the ability to comply with applicable department policies, procedures, rules and regulations.
• Proficient in Microsoft Word, Excel, and Outlook.
• Proficient in copying/moving files and creating directories in a Windows environment.
• Attention to detail and math skills are also essential.
• Possess a valid driver’s license.
• Reliable and professional demeanor.

Our recruiting process is centralized and managed exclusively by the HR Department. We do not pay agency fees for unsolicited resumes. An unsolicited resume is defined as any resume submitted by a recruiter who has not been pre‑approved by HR, has not signed our recruiting agreement, and has not been engaged by HR to fill a specific position.