Inventory Specialist II - Facilities Administration

Overview

Essential Functions:

Places orders for inventory, non-inventory and special-order items; obtains informal quotes for parts, safety supplies, consumables, equipment and contracted services; monitors status of pending orders and initiates A/P process when items are received. Serves as a liaison between vendor representatives, operating section personnel, and the Procurement Division; ensures accuracy of all vendor materials in SAP Material Master and Cityworks, ensuring material updates are completed timely and accurately.

Receives and processes financial documents for assigned accounting functions in SAP (e.g., purchase order requisitions, checks, invoices); reviews documents for accuracy and completeness, including account codes and vendor numbers. Records approved purchase orders and distributes them to vendors as appropriate. Receives incoming orders and deliveries; packs, picks up, and delivers parts as needed; loads/unloads materials using equipment such as a forklift;

inspects deliveries to verify receipt, checks packing slips and receiving documents, and processes goods receipts/MIGOS in SAP for shipments received.

Performs system administrator tasks for the Asset Management System Storeroom module, including maintenance of data (supplier records, contracts, materials, pricing, etc.), maintenance of user permissions, user support, report design and troubleshooting. Delivers individual or group training to department employees; develops and distributes training materials; maintains a continuous service improvement plan to optimize the Asset Management System; recommends design improvements for inventory system enhancements.

Provides budgetary input and compiles statistical data to assist with budget preparation; monitors purchases and expenditures to ensure availability of funds and advises managers on expenditures relative to budget; makes recommendations for future expenditures.

Drafts documents on behalf of operating section personnel for presentation to the Procurement Services Division, including material bid schedules, sole source documentation, draft notification letters, market data, and related materials; provides general assistance as requested.

Note: The following are required for the role:

• High school diploma or GED required.
• Two (2) years of related experience.
• Fingerprinting required.
• Must possess and maintain a valid Florida Driver’s License with applicable endorsements to drive a County vehicle as provided in CMA 5805.

Salary offers above the minimum pay grade may be considered based on qualifications. Essential Employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis. This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.

Collier County BCC offers a variety of benefits to both regular full and part-time employees. For information,  to view the comprehensive benefits package we have to offer when you join our team.

APPLICANT NOTICE:
Your answers below will be used to review this application. The experience listed here MUST match the work history provided in your application. Please note, it is not acceptable to use "See Resume" or "See Above" in your answers below and we do not accept resumes as a substitute for a completed application.

• I understand and agree with the statements above.
• I do not agree with the statements above.

Do you possess a high school diploma or GED?

• Yes
• No

Do you have at least two (2) years of related experience?

• Yes
• No

Please describe your experience as it relates to this position:

Do you have a valid Driver's License?

• Yes
• No

Required Question