Administrative & Operations Assistant

EQuiCIBUS is looking for an on‑site Administrative & Operations Assistant to support our growing headquarters team in Naples, FL.

This is a hands‑on role combining administrative support with light operational coordination, helping ensure smooth day‑to‑day execution in a growing international company operating across the U.S. and Europe.

The role is primarily based on‑site in Naples within a professional co‑working environment.

The ideal candidate is dependable, proactive, highly organized, communicative, and comfortable working independently while following clear direction, priorities, and defined scope in a small but fast‑moving environment.

• Handle uniround communications: answer phone calls, manage general email inquiries, and route messages appropriately.
• Maintain organized digital records and documentation.
• Coordinate schedules and assist with meeting preparation as needed.
• Support management with administrative and light operational tasks.
• Assistেম্বর basic coordination of social media content and online presence, in collaboration with management.
• Support light networking and outreach activities when requested.
• Support occasional in‑person meetings and coordination at the Naples location.
• Assist with day‑to‑day administrative routines, including supplies, mail coordination, and documentation.

• High school diploma or equivalent (Associate’s or Bachelor’s degree a plus).
• 1–3 years of experience in an administrative, office support, or coordination role.
• Strong organizational skills and attention to detail.
• Clear and professional communication in English (Spanish is a plus).
• Comfortable using Microsoft Office and Google Workspace.
• Familiarity with social media platforms and basic digital communication is a plus.
• Reliable, discreet, and able to work independently.
• Interest in sustainability, logistics, or animal‑related industries is appreciated but not required.
• On‑site role based in Naples, FL (cow‑working environment).
• Part‑time to start (approximately 15–20 hours per week, Mon–Fri, flexible schedule).
• Scope, structure, and compensation defined prior to start.
• Opportunity to grow with the role as the company expands.

Employment Type:

Part‑time