Facilities Coordinator - Office Services

Overview

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As a Facilities Coordinator at LJA Business Solutions, you will play a key role in keeping our offices running smoothly and safely. You will oversee vendor relationships, coordinate maintenance and repairs, support new hire and relocation setups, and ensure facilities standards are consistently met. This is a hands-on role where no two days are alike — from resolving urgent requests to planning long-term improvements, you will directly impact the employee experience and operational efficiency across LJA’s offices.

• Employee-owned. Client-focused
• Employee Stock Ownership Plan (ESOP)
• Consistently ranked as a Top Workplace
• Internal recruitment team, in-house training, and a marketing department specific to our industry
• We celebrate flexibility, allowing every team and office to lead with their proven approach
• Our culture champions continuous learning and personal growth
• We believe success comes through constant evolution and communication
• We are passionate about having fun and making money, all while creating impact

• Providing regular updates to stakeholders on facility conditions and service requests
• Reviewing and completing Fresh Service tickets with accuracy and follow-through
• Coordinating and scheduling preventive and routine maintenance activities
• Managing vendors — identifying providers, obtaining COIs/W-9s, reviewing proposals, overseeing performance, and processing invoices
• Supporting HR, IT, and business leaders with workspace setups for new hires, including workstation prep, supplies, access cards, and IT coordination
• Coordinating office relocations, space assignments, and floor plan updates
• Inspecting progress on renovations, build-outs, and office improvements
• Overseeing preventive maintenance of HVAC systems, office equipment, and facility infrastructure
• Conducting monthly and quarterly site safety inspections
• Providing onsite support to departments with special requests or facility needs

• High school diploma or equivalent
• Valid driver’s license with a clean driving record

• 1+ years of experience in facilities support
• Strong customer service with excellent written and verbal communication skills
• Ability to multitask, stay organized, and meet demanding deadlines
• Proficiency with Microsoft Office
• Willingness and ability to: travel up to 75%; lift up to 50 lbs., bend, walk, kneel, push/pull, stand for extended periods, and work on ladders; pass background checks, drug screenings, and maintain ongoing eligibility for company travel and security access

• Experience in facilities coordination, construction support, or vendor management
• Familiarity with preventive maintenance and safety compliance practices
• Experience using Fresh Service or other ticketing software
• A reputation for being detail-oriented, adaptable, and proactive in a fast-paced environment

• Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s.
• Comprehensive Benefits:
  Multiple plan options for health, dental, and pets. Along with mental health support.
• Family Support:
  Paid maternity and parental leave to help you focus on what matters most.
• Education Support:
  Tuition reimbursement and in-house courses provided by our Learning and Development team.
• Referral Bonuses:
  Know great talent? Get rewarded for helping us grow.
• Community Impact:
  Company-sponsored volunteer days and philanthropic initiatives.
• Professional Development:
  Memberships to industry organizations to keep you connected and growing.
• Career Growth:
  Great internal mobility opportunities to advance your career.
• Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc.

To Executive Search Firms & Staffing Agencies: LJA Engineering, Inc. and its subsidiaries do not accept unsolicited resumes from any agencies that have not signed a service agreement. All unsolicited resumes will be considered LJA's property. This includes resumes submitted directly to hiring managers without contacting LJA's Human Resources Talent Department.