Accounts Payable Specialist

This is designed as an entry-level position with room for growth and advancement for the right candidate. We are looking for a detail-oriented, organized person who works well in a team environment. The areas for advancement and growth include employee relations, payroll, fixed assets management and other accounting opportunities.

Prior experience in Jonas and with accounts payable is a plus.

• Enter and post all invoices for the Club vendors. Maintain and set-up vendor master file with complete and necessary information including, address, phone number, 1099 information, insurance certificates, etc…
• Reconcile all vendor monthly statements with the payable in the system to ensure all expenses are posted to the correct month.
• Reconcile all credit cards and store accounts – back up and postings for Jonas (our GL and AP system) must match the payments made for the credit card payment.
• Monthly reconciliation of all invoices related to insurance and 401k to ensure new hires and eligible employees are captured and any terminated employees are removed.
• Reconciliation monthly with WEX that anyone electing COBRA has paid.
• Weekly payment runs for the capital account and the operating account, for online payments, checks and virtual credit cards.
• Invoices that are paid via ACH and/or online should be proactively reviewed and checked monthly.
• Prepare and maintain a monthly check. There should be a monthly checklist of reoccurring invoices and how they are paid. For example, utilities, leases, taxes, etc…
• Positive pay. Through the 5th 3rd website the positive pay file should be sent each week after each check run that is made from the operating account.

Please send your resume and cover letter to financedirector