Engaged Learning & Art Gallery Graduate Assistant

Posting Details

Position Information

Posting Number GA000146 Position Title Engaged Learning & Art Gallery Graduate Assistant Position
-NCARTGALLRS Department Art & Design Division Academic Affairs Supervisor Kathryn Pszotka Supervisor Title Coordinator of First-Year Student Experience Description of

Job Duties

The Engaged Learning & Art Gallery Graduate Assistant will primarily split time between the First-Year Experience and Campus Art Galleries programs. This role supports, collaborates with, and reports directly to the Coordinator of First-Year Student Experience and Director of Campus Galleries. This position provides daily operational support to the three art gallery spaces on campus as well as co-curricular programming and related marketing needs for the first-year student population which largely consists of those enrolled in the CARD
110:
Cardinal Experience course.

An ideal candidate will have the ability to manage and prioritize daily administrative & project support needs in an effort to achieve future goals of all campus engaged learning needs as assigned.?

The Engaged Learning & Art Galleries Graduate Assistant will gain knowledge & experience in all areas of art gallery and co-curricular programming & operations, including but not limited to: marketing & communications, logistics & scheduling, gallery maintenance, art handling, team leadership & oversight, project management and event planning.?

Needs will fluctuate between areas based on the academic year cycle and programming needs. The selected candidate will assist with all of the following duties on a regular basis in 20 hours or less a week (excluding academic breaks).

FIRST-YEAR STUDENT EXPERIENCE

1. Mentor and supervise;
Monitor schedule, coordinate tasks & communication among the team. This includes helping support a team of 25-30 First-Year Mentors (student leaders supporting the CARD
110: Cardinal Experience & Transition teams) during the first 8 weeks of each semester.

2. Marketing & Communication efforts to advertise events & CARD
110 program utilizing both digital and print methods.

* Assist in monitoring & updating external communications such as the Hub website content, newsletter information, and visual marketing needs.

* Develop & implement templates and timelines for daily & annual project/team management, tasks, & procedures.

* Regularly create, monitor, and implement marketing, promotion & digital media awareness campaigns & materials, website content, Hub page, and social media accounts to support exhibitions, events, & FYE program visibility & communications.

3. Clerical and administrative duties such as contract collection, scanning, and digital file organization.? Maintain inventory and organization of materials, supplies, & records. Event, training, and program documents & materials in Box and Canvas, as needed.

4. Research and collaborate with campus partners, archivists, and librarians to fulfill program needs, grant applications, or reporting requirements. Support maintenance, execution, & expansion of program efforts both in and out of the classroom.

5. Project management & event support including but not limited to assisting FYMs with planning event details, arranging food service & catering, set up & tear down, etc. Maintaining program calendars, campus events, trainings, and related programming needs.

* Develop & implement templates and timelines for daily & annual project/team management, tasks, & procedures.

* Cardinal Connections Events:
First-Year Function Series, Academic Department Reception (Fall), Engaged Learning Panel (Spring)

6. Maintain physical space(s) & Event Preparations:

* Facilitate event execution by monitoring and/or arranging set up & tear down needs for FYE related events across campus. Maintain general cleanliness & presentation of all spaces utilized before and after events.

* Orchestrate support needs for events in advance (maintenance, housekeeping, and Course Dog reservation requests).

* Staging & supporting acquisition of materials for events.

7. Presence & Participation in all aspects of programming:
Assisting in development, revision, assessment, & delivery of FYM & instructor training or workshops, communities of practice, student events, and other related needs.

8. Support Engaged Learning leadership & all aspects of the NC Forward Strategic Plan.

* Coordinator of First-Year Student Experience (direct supervisor)

* Faculty Director of CARD
110

* other EL teams or Assistant Provost, as needed

ART GALLERIES

1. Mentor and supervise;
Monitor schedule, coordinate tasks & communication among the gallery staff team. This includes helping support a team of 5-7 Gallery Assistants (undergraduate student workers serving as gallery docents) during the academic year.

* Marketing & Communication efforts to advertise exhibitions & related events utilizing digital, print, and radio distribution methods.

* Assist in monitoring & updating external communications such as the Hub website content, newsletter information, and…