Private Dining Sales​/Food and Beverage Coordinator

Company Description

Stanly Ranch, Auberge Collection is the resort of new Napa, bringing a bold, dynamic energy and creating an unrivaled destination and community itself. Set on over 700 acres of rolling vineyards and farmland in the southern section of Napa Valley’s wine-growing region with access to both Napa and Sonoma, the resort includes 135 airy cottage guestrooms and suites, featuring outdoor terraces with fire pits and views of the Mayacamas Mountains.

Stanly Ranch offers a rare ownership opportunity consisting of a limited collection” of three‑to‑six‑bedroom Vineyard Homes and furnished two‑bedroom Villas. The resort features Halehouse, an Auberge spa offering targeted and intentional treatments that help you reach your full potential, three unique dining venues including Bear, which pays homage to local farmers and makers, and a behind‑the‑scenes look at wine country with a unique range of thrilling adventures and immersive experiences.

Embracing its 100‑year Napa Valley history, Stanly Ranch, Auberge Collection has undergone an evolution from a working ranch to a deeply‑rooted luxury destination capturing the casual honest luxury of culture and cultivation.

The Private Dining Room Sales / F&B Coordinator is an essential member of the food & beverage team. This role has a focus on guest reservations, large parties and events in the F&B outlets. This role also aids the F&B Leadership Team by completing administrative tasks in a timely and accurate manner. Providing support with skill and professionalism this role will include a wide variety of administrative functions.

In addition to maintaining our vision by adhering to our values, this position must provide the highest level of service to our guests.

• Lead large party bookings, using the Triple Seat system as the primary resource
• Prepare and distribute BEOs for weekly meeting, daily updates, and internal reviews
• Present BEO’s to F&B team in a weekly meeting
• Coordinate event-related paperwork, including internal materials, event menus, signage, and floor plans.
• Manage daily event agendas and internal communication, ensuring all teams are informed.
• Maintain Tripleseat Administrator responsibilities, including event bookings, menu updates, and space availability management.
• Maintain office organization, inventory supplies, and assist with Birchstreet ordering.
• Support host stand overflow phone calls by taking reservations, confirming bookings, handling guest queries and directing them to the appropriate department.
• F&B menu printing, advance printing of special events and group menus, buffets signs and any required printed resource related to the F & B department.
• Support F&B department with time management, data gathering and communication for the execution of projects or events.
• Administrative duties as deemed appropriate by F&B Leadership.
• Generates assigned daily, weekly and monthly reports, such as revenue/covers/top item sales.
• Assist in the preparation of meetings: organize materials and agendas, prepare visuals/handouts, handle meeting logistics, and ensure that meeting attendees are informed.
• Demonstrate discretion and tact in preparing, disclosing, and handling confidential information.
• Communicate effectively with all levels of leadership and team members within the organization.
• Cultivate strong relationships with others by responding and resolving matters promptly.
• Serve as a team player for the organization, shifting priorities with flexibility. Other duties may be assigned.
• Assist with large party bookings, using the Triple Seat system as the primary resource
• Perform clerical duties such as typing, filing, copying, emailing, answering and responding to telephone calls and messages.

The starting range for this position is $28.00. This is the pay rate for this position that Stanly Ranch reasonably expects to pay. Decisions regarding individual salaries will be based on a number of factors, such as experience and education.

• Any combination of education and experience that provides the required knowledge, skill and ability to perform the job. High School or College Graduate preferred.
• Flexible…