Construction Office Coordinator

Job Description - Construction Office Coordinator (2400003U)

The Payroll Clerk / Office Manager Assistant will work with and support the Construction Operations team and project sites. This candidate must be comfortable working independently, as well as in a team environment, and have a demonstrable working knowledge of construction business office practices. Periodic travel may be required to various locations in and out of state. Primary responsibility is daily payroll data entry and cost tracking.

• Payroll data entry of project information, Timberline experience preferred
• Provide the project team with timely and accurate cost-to-date information
• Support project accounts payable / receivable
• Facilitate onboarding procedures for all union new hires including E‑Verify
• Familiarity navigating union labor agreements
• Develop project accounting structure in support of customer and company requirements
• Assist project leadership and accountants with required financial analyses, forecasting and customer billing
• Review and track vendor invoices for accuracy and compliance with the contract terms
• Prepare and obtain authorizations for customer billing and project close out
• Safeguard Company property and resources; ensure that policies and procedures are followed
• Perform other duties as assigned to Office Manager, Project Leads and Senior Management

• High school diploma
• 5+ years of relevant experience
• Knowledge and experience working with union labor preferred
• Knowledge of advanced functions of MS Office Suite including Word, Excel, Outlook, and Power Point
• Effective oral and written communication skills
• Effective problem‑solving skills with great ability to prioritize workload, multi‑task and meet deadlines
• Must be well‑organized, team player, professional, and energetic
• Self‑driven, flexible, adaptable with attention to detail