Administrative Assistant

Raymond James Independent Financial Services is seeking an Administrative Assistant to work in our Nanaimo Office. Raymond James Ltd. is one of Canada’s leading independent investment dealers, offering high-quality investment products and services to Canadians seeking customized solutions to their wealth management needs.

The ideal candidate will have at least 2 years of previous experience, ideally in a financial services firm, as well as excellent communication skills, attention to detail, and the ability to handle multiple tasks and prioritize effectively. The candidate should also be comfortable working in a fast‑paced, dynamic environment and be able to adapt to changing needs and priorities. The successful candidate will provide administrative support to the Wealth Manager, while also playing a key role in business development and social media management.

• Manage schedules, including coordinating meetings and appointments, and making travel arrangements.
• Handle emails and correspondence, including managing the lead advisor’s email inbox and responding to emails as needed.
• Coordinate and schedule conference calls and video meetings.
• Handle expenses, including managing expense reports and reconciling company credit card statements.
• Perform other administrative tasks as needed, such as drafting documents and presentations, conducting research, and managing projects.
• Participate in Business Development activities such as researching potential clients and creating targeted marketing campaigns.
• Manage social media accounts, create and schedule posts, and monitor engagement.
• Create and curate content for the agency’s various social media accounts.

• 2+ years of previous experience in a similar role.
• Experience in business development and social media management.
• Excellent communication skills, both written and verbal.
• Strong attention to detail and ability to multitask.
• Proficiency in Microsoft Office (Word, Excel, Outlook), and social media platforms.
• Ability to work independently and take initiative.
• Comfortable working in a fast‑paced, dynamic environment.

Salary Range: $47, (BC, based on education, work experience, etc.) in addition to competitive performance bonuses/incentives.

If you are interested in joining our team, please submit your cover letter and resume, quoting the position by March 13 2026 to: [contact details]

We require applicants to complete a background verification process prior to commencing employment with the company, including but not limited to a credit and criminal record check.

We thank all candidates for their interest and advise that only those under consideration will be contacted.

Raymond James Ltd. recognizes the value of a diverse workforce and appreciates the unique skills and special contribution of each employee. We are committed to accessibility for candidates through all stages of the recruitment process. Should you require accommodation, please contact us using the above details and we will be happy to help.

Raymond James Ltd. is a member of the Investment Industry Regulatory Organization of Canada (IIROC) and of the Canadian Investor Protection Fund (CIPF). Customers’ accounts are protected by the Canadian Investor Protection Fund within specified limits. A brochure describing the nature and limits of coverage is available upon request or at