N99880 Administrative Assistant, Office Dean, Muskogee

N99880 Administrative Assistant, Office of the Dean, Muskogee

Administrative Assistant, Office of the Dean, Muskogee

This position provides administrative support for assigned university operations.

• Prepares a variety of correspondence.
• Attends meetings and records minutes; prepares meeting agenda and supporting documents.
• Makes travel arrangements for assigned personnel.
• Researches and prepares a variety of reports.
• Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
• Maintains office supply inventory; reorders as needed.
• Sorts and distributes mail.
• Makes appointments and manages calendars.
• Processes purchase orders; processes purchase card statements.
• Assists in the development and management of assigned budgets.
• Designs and prepares marketing and promotional materials.
• Maintains website and social media accounts.
• Maintains a variety of documents and forms.
• Directs the work of student employees as assigned.
• Enters information to computerized databases.
• Prepares a variety of schedules and calendars.
• Maintains a variety of files and records.
• Assists in the coordination of conferences, programs and special events.
• Performs related duties.
• And other duties as assigned.

• Knowledge of university policies and procedures.
• Knowledge of university purchasing policies.
• Knowledge of modern office practices and procedures.
• Knowledge of computers and job-related software programs.
• Skill in the provision of customer services.
• Skill in oral and written communication.

Applicants must be currently authorized to work in the United States on a full-time basis. It is Northeastern State University’s policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.

Northeastern State University complies with all “applicable” federal and state laws regarding non-discrimination.