Administrative Assistant

Overview

Discover the opportunity to join Baker College, honored as one of the 2024 & 2025 Best and Brightest Workplaces in West Michigan and Metro Detroit!

We're looking for a part‑time Administrative Assistant at our Muskegon Campus—bring your skills and be part of something great!

As an Administrative Assistant, you will play a key role in keeping the office running smoothly by providing essential administrative support. Your responsibilities will include assisting managers, employees, and students, managing a variety of tasks, and ensuring the department’s needs are met with precision and excellent quality.

• Assist managers, employees, and students with administrative tasks.
• Maintain both paper and electronic filing systems and prepare materials for meetings.
• Manage a multi‑line phone system, screening and routing calls to the appropriate parties.
• Perform data entry into the applicant database and attend professional development courses as directed by the department director.
• Greet and assist employees, students, and guests with a polite and professional attitude.
• Produce and distribute correspondence such as memos, letters, faxes, and forms.
• Sort and distribute mail and complete special projects as assigned.
• Act as a positive role model and brand ambassador for Baker College on and off campus.

• High school diploma required; associate degree from an accredited college or university preferred.
• Minimum two years of office administrative experience.
• Strong customer service skills and proficiency in computer‑related technology.
• Excellent verbal and written communication skills.
• Ability to handle confidential material with discretion.
• Experience with multi‑line phone systems.
• Proficiency with Microsoft Office Suite, Google Apps, printers, postage machines, and copiers.
• Strong time‑management, multitasking, and prioritization skills.
• Ability to follow detailed written or oral instructions with common sense and clarity.
• Commitment to Baker College’s student‑first philosophy and ability to support it in daily interactions.

Baker College is an independent, private, non‑profit institution that grants associate, bachelor’s, master’s, and doctoral degrees on campuses across Michigan and online. Founded in 1911, the college is dedicated to embracing technology, fostering innovation, and creating a supportive learning environment where students can acquire real‑world knowledge, skills, and experiences.

Baker College prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located in the Baker College Title IX Policy.

Baker College is an equal opportunity employer. We are committed to a diverse workforce and encourage applicants from all backgrounds.