Billing Specialist​/Accounts Receivable

Northern Boiler has been serving Mid and West Michigan’s mechanical engineering needs since 1976, with locations in both Muskegon and Lansing. Our mission is always to provide safe and quality work that is completed on time and at a fair price.

SAFETY MISSION STATEMENT:

Safety is our number one core value. We are uncompromising in our commitment to the health and safety of our employees, subcontractors, and customers. We require individual accountability, expect all employees to adhere to our safety standards, and actively participate in and support the advancement of our health and safety culture. Safety is the responsibility of all employees, from our company ownership to the individual worker.

Northern Boiler is seeking a highly organized and technically proficient Billing Specialist /
Accounts Receivable (AR) to join our administrative team in Muskegon. This role is essential to ensuring the accuracy and timeliness of our billing and collections processes. The ideal candidate will have a strong accounting background, be detail-oriented, and have hands-on experience with AIA billing documents, Microsoft Excel macros, and general office technology.

• Prepares, reviews, and processes accurate and timely customer invoices, including AIA billing documents
• Monitors and manages accounts receivable aging reports; follow up on overdue accounts
• Collaborates and communicates effectively with Project Managers and field personnel to ensure job progress aligns with billing milestones
• Utilizes Microsoft Excel to create and manage complex billing spreadsheets, including use of macros
• Scans, files, and maintains digital and physical records of billing and financial documents
• Generates and processes lien waivers and compliance documents
• Supports month-end and year-end AR close processes
• Maintains and updates customer billing profiles, job costing, and project data in accounting software
• Professionally communicates with customers and internal staff to resolve billing issues
• Calculates, maintains, and periodically updates billing, labor and rental rates
• Reviews customer contracts for billing requirements
• Completes other tasks as assigned by Controller

• 2+ years of experience in accounts receivable, billing, or a similar accounting role (experience in construction or service industry strongly preferred)
• Proficiency in Microsoft Office products, especially Excel (must be able to work with formulas, pivot tables, and macros)
• Familiarity with personal computers, PDF editing tools, scanning, and digital file management
• Experience with Computer Ease software preferred
• Strong accounting background and understanding of general ledger impact
• Experience with AIA billing documents and lien waiver preparation
• Detail-oriented with excellent organizational and time management skills
• Strong written and verbal communication skills
• Bachelor’s degree in Accounting or Business Management (preferred)