School Office Secretary - Part-Time

The Office Secretary plays a vital role in creating a warm, welcoming, and organized school environment. This position supports the principal, Administrative Assistant, faculty, students, and families by helping manage day-to-day administrative tasks and ensuring smooth operation of the school office, in keeping with the mission and values of the Catholic Church.

• Greet and assist visitors, parents, and students in a friendly and professional manner.
• Answer and direct phone calls, take messages, and respond to inquiries.
• Manages daily student lunch entries and monthly family lunch billing.
• Manages daily reporting of absenteeism to administration.
• Assist in managing the school library system.
• Support teachers and staff with clerical needs such as copying, filing, and data entry.
• Monitor and order office supplies.
• Maintain a clean, organized, and efficient office environment.
• Assist in maintaining compliance with school and diocesan policies.
• Uphold the mission, values, and teachings of the Catholic Church in all interactions.

• High school diploma or equivalent; additional administrative training preferred.
• Previous secretarial or administrative experience, preferably in a school setting.
• Proficient in Google Suite (docs, sheets), Microsoft Office (Word, Excel) and comfortable with office technology.
• Excellent organizational skills, attention to detail, and ability to multitask.
• Strong interpersonal and communication skills.
• Ability to maintain confidentiality.
• Friendly, professional, and welcoming demeanor.

This is an in-person position in the school office, requiring frequent interaction with students, families, faculty, and parish staff.

• The employee is regularly required to sit, stand, walk, talk and hear.
• The employee is frequently required to sit for extended periods; use hands; reach with hands and arms.
• Close vision required for paperwork and computer.
• Able to utilize a computer keyboard, monitor, and telephone.
• This role functions in an office environment and uses standard office equipment.
• Ability to lift 20 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The job duties, elements, responsibilities, skills, functions, experience, educational factors, and the requirements and conditions listed in the job description are representative only and not exhaustive of the tasks that an employee may be required to perform. St. Leonard Congregation reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business and/or the work environment change.

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Building Address (use for deliveries)
3501 S. Lake Dr. |St. Francis, WI 53235