Document Controller

Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

PMO implementation for a mixed use development in a suburb of greater Muscat. It will comprise of mainly residential, retail areas and large areas of public realm.

Provides document management and general administration support to the project team. Typically involves smaller projects where time is shared between the two disciplines.

• Manage and maintain records of all incoming and outgoing project documentation in an organized and timely manner.
• Ensure that all documents are accurately classified, filed, and stored using the organization’s document management system (DMS).
• Assist in monitoring and updating document workflows to support project timelines and approvals.
• Coordinate with internal departments to ensure proper document submissions, tracking, and version control.
• Ensure all documentation meets quality and compliance standards, including formatting and versioning.
• Support audit processes by preparing and providing necessary document records when required.
• Participate in the improvement and implementation of document control procedures and systems.
• Maintain confidentiality and security of sensitive project documentation.

• Omani National.
• Bachelor’s degree in Business Administration, Information Management, or a related field.
• Experience in document control within the construction or engineering industry.
• Proficiency in document management systems and related tools.
• Strong attention to detail and organizational skills.
• Effective communication and collaboration abilities.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Proficiency in Aconex is mandatory.

• Safety first - Going home safe and well: We champion a safe, diverse, and inclusive working environment, understanding the importance of well-being in every team.
• Client focus - Deliver on our promise: We own the quality of deliverables and strategic outcomes and build long-term relationships with our clients.
• Integrity - Always do the right thing: We influence positive outcomes within our industry while always aligning with our compliance obligations.
• Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfill all the criteria, please apply, as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.