Admin Specialist

Responsibilities

• Get internal approvals in ERP / SAP for vendors, asset purchase, etc.
• Meeting with the vendors for all admin related activities
• Address any issues at all locations and plan for solutions
• Responsible for provision of rental cars
• Oversee the day-to‑day functioning of the office, ensuring that administrative processes run smoothly
• Upload payments in relevant software and proceed until finished
• Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings
• Support the team with travel and accommodation arrangements as required, including procurement of both short‑ and long‑term accommodation (ticketing, hoteling, etc.)
• Act as a focal point for the accommodation, managing the hotel tracker and liaising with the Procurement & Logistics point of view
• Act as focal point for Office management
• Provide other administrative support to the wider team as necessary
• Working closely with the Finance department to support the team receipts, expenses, and petty cash
• Maintaining positive supplier relations, evaluating supply options, approving purchases, and maintaining accurate records.
• Other admin, commercial, general management, procurement duties

• Candidates with experience in General Management in Heavy Machinery, Construction, Transportation, Logistics industry will be considered, familiarity with local background
• Ability to work independently and collaboratively in a fast‑paced environment
• At least 5 years’ experience in relevant field within the Oman.
• Purchase or administration working experience required
• Currently available in Oman
• Good skills on SAP & other software
• Working efficient with target orientated