Administration Officer

Overview

A multinational company based in Oman is recruiting an Omani female graduate to provide administrative support in accordance with organizational policies, to manage all government-related processes and ensure timely and compliant handling of visa procedures, employment documentation, licenses, and other regulatory requirements and to act as a government liaison for the company.

• Ensure compliance with Omani labor law and company policies.
• Conduct research if required, assist in the preparation of the meeting, maintain accurate records.
• Participate in client meetings and take notes.
• Support commercial operation by conducting market research, assisting the general manager.
• Handle administrative duties such as scheduling, correspondence, and office supply management.
• Manage travel arrangements, visa applications, and staff logistics as needed.
• Prepare documentation for audits and liaise with external auditors or government inspectors.
• Handle visa applications, renewals, and cancellations for employees (labor cards, residence permits, etc.).
• Coordinate with Royal Oman Police (ROP), Ministry of Labor (MoL), Ministry of Commerce and Industry (MoCI), and Public Authority for Social Insurance (PASI) for employee and company-related processes.
• Manage medical test scheduling, biometrics, and  processing.
• Renew and update all company licenses and commercial registrations.
• Prepare and submit official letters to various government departments.
• Ensure compliance with Omani Labor Law in all PRO activities.
• Represent the company during government inspections or audits.
• Track visa expiry dates and maintain employee and company legal documents.
• Manage the PASI registration and updates for all staff. Follow up on traffic violations, fines, and related ROP processes (if company vehicles are involved).
• Assist HR in preparing employee letters (e.g., bank, embassy, salary letters).
• Handle document attestation from ministries and embassies.
• Coordinate with external PROs or service agencies if needed.

• Diploma or bachelor’s degree in business administration, or related field
• Experience in an administrative job (minimum 3-4 years in an International Company)
• Proficiency in MS Office and accounting/HR software (e.g., Tally, SAP, or Oracle)
• Have knowledge in Microsoft Office (Outlook, Excel, Word, PowerPoint...)
• Knowledge of Omani Labor Law and PASI procedures
• Fluent in Arabic and English (writing, reading, speaking, listening)
• Valid Omani driving license

• Strong organizational and multitasking abilities.
• Attention to detail and high level of accuracy.
• Effective communication and interpersonal skills.
• Confidentiality and integrity in handling sensitive data.
• Problem-solving and critical thinking.
• Strong understanding of Omani labor laws and government processes.
• Good interpersonal and communication skills.
• Time management and ability to meet deadlines.
• Discretion and confidentiality in handling documents.
• Proactive and detail-oriented.