Administrative Assistant

Position: Administrative Assistant I
Position Information

Posting Number NE Job Title Administrative Assistant I

Number of Vacancies 1 About Murray State

Located in the West Kentucky region, Murray State University is a public, comprehensive University which offers a low cost of living, low property taxes, and a four-season climate. Murray has a friendly, small-town atmosphere with locally-owned specialty shops and restaurants, an acclaimed community theater, art guild and award-winning public schools. The area is home to Kentucky Lake and Land Between the Lakes, a 170,000-acre National Recreation Area, which offers a wide-range of activities and amenities for residents and visitors alike.

Located in close proximity to major cities and nearby access to Interstate 24, Murray is just a few hours from Nashville, St. Louis, Louisville and Memphis. Learn more about Careers at Murray State University.

About Murray State Benefits

Faculty and staff of Murray State University have access to a comprehensive benefits package including health insurance, retirement, tuition waivers, generous paid holidays, vacation, sick, and paid parental leave, as well as many other benefit offerings. Please refer to the Murray State Benefits page for more information.

Equal Opportunity Employment

Equal Opportunity Employer/AA. Murray State University does not discriminate based on race, color, national origin, sex, gender, identity, sexual orientation, religion, age, veteran status, disability or political or social viewpoint. All qualified applicants are encouraged to apply.

Type of Employment Regular Full-Time If Part Time, Enter Hours Per Week Work Location Murray, KY Employment Term 12 Months Position Type Staff - Non-Exempt (Hourly) Department Global Lang and Theatre Arts Summary of

Job Duties and Responsibilities

General office duties. Maintaining departmental records and files. Determining priorities of work to be done.

* Supervise development, printing, assembly, and distribution of posters, programs, and flyers.

* Supervise advertising calendars for department events.

* Assist with ticketing website.

* Oversee classroom schedules, course corrections, load reports, enrollment and alumni databases, and assist with class scheduling.

* Assist with organization of Global Languages Showcase and Kite Festival.

* Assist with planning and organizing Teachers' Workshop.

* Coordinate hiring paperwork for guest artists/teachers/adjuncts and extra compensation/leaves.

* Maintain budgeting worksheets (non-production), and P-Cards. Assist with the budget by maintaining budget records for multiple accounts, and must be able to handle a large amount of cash flow.

* Maintain keys for offices, rentals, and stage managers.

* Maintain contracts, memberships, and office supplies.

* Update the teachers listserv for the region and help with recruitment mail and phone calls.

* Hire, train, and manage GLTA office student workers in two locations, and oversee the hire of student workers in 3 shops.

* Process and keep track of the student worker hours in the office and assist with shop student worker hours.

* Maintain record of student production assignments required for THD 106/112 and program requirements for Theatre Major and Minor graduations requirements.

* Process students back credit when successfully completing the requirements of our placement and back credit policy.

Minimum Education Requirements

* Two years of college credit.

Minimum Experience and Skill Requirements

* Two years of administrative experience in a university, business, or government office. Additional college education and related experience may be exchanged year-for-year to meet qualifications.

* Alertness, memory for verbal and written directions and details, and ability to plan and make decisions.

* Excellent communication and interpersonal skills, supervisory, multi-tasking, and organizational skills required.

* Must have pleasant, proactive personality and ability to handle demanding situations.

* Must be able to quickly adapt to address chancing circumstances and personalities.

* Keyboarding, filing, MS Office Suite programs, office procedures; bookkeeping may be required.

Preferred

Education and/or Experience Qualifications Posting Date 01/12/2026 Closing Date 01/26/2026 Open Until Filled No Special Instructions to Applicants Hourly Rate/Annual Salary $14.32 (Additional pay dependent upon qualifications) Staff Grade 102 Work Hours

* Normal working hours.

Physical Demands

* Normal for office environment.