Job Description & How to Apply Below
Job Title:
Front Office & Admin Executive
Industry:
Real Estate
Job Location:
Mumbai
Employment: Full Time
Minimum Experience (In Years): 2 years
Maximum Experience (In Years): 3 years
Hospitality or real estate experience will be an added advantage.
Qualification:
Graduate
Mandatory Requirement: F luency in English (both spoken and written)
Interested and Eligible candidates may share their resumes on email with a subject headline "Application for Front Office & Admin
- Mumbai"
Role & Responsibilities:
- 1. Reception & Front Desk Management
• Greet and welcome visitors and clients in a professional manner.
• Handle incoming calls, emails, and courier services efficiently.
• Maintain a clean, organized, and presentable front office area.
2. Visitor & Meeting Coordination
• Manage visitor logbooks and issue visitor passes.
• Schedule and coordinate internal meetings, conferences, and appointments.
• Ensure meeting rooms are well-equipped and ready.
3. Office Administration & Support
• Maintain office supplies inventory and place orders when necessary.
• Coordinate with vendors for office maintenance, housekeeping, and repairs.
• Handle petty cash and assist in basic accounting tasks such as invoice verification and documentation.
4. Travel & Logistics Management
• Make travel and accommodation arrangements for employees or guests.
• Organize transport and logistics for office events or meetings.
5. Communication & Coordination
• Act as the point of contact between internal departments, vendors, and visitors.
6. Building & Facility Maintenance
• Oversee the upkeep and maintenance of the office premises, including infrastructure, utilities, and common areas.
• Coordinate with maintenance staff, electricians, plumbers, and AMC service providers for timely repairs and preventive maintenance.
• Ensure proper functioning of essential services such as air conditioning, lighting, water supply, and security systems.
• Maintain records of repair schedules, service requests, and vendor contracts related to facility management.
Key
Skills:
- • Excellent communication
• Strong client handling & hospitality etiquette
• Administrative coordination & calendar management
• Vendor & office operations management
• Pleasant personality with service-oriented attitude
About Sotheby’s International Realty:
Born from the rich heritage of the Sotheby’s Auction House, The Sotheby's International Realty® network is present in 84 countries and territories with 1,100 offices and 26,100 sales associates. India Sotheby’s International Realty (ISIR) established its presence by setting up its first office in New Delhi in 2017. It now has offices in Mumbai, Pune, Kolkata, Bengaluru, Gurugram, Goa. The team in India comprises senior private bankers and experts from real estate, hospitality, and luxury goods industries.
Our services include:
● Advisory and assistance in buying, selling, leasing luxury real estate.
● Landlord representation
● Buyer representation
● Global Sales & Marketing for New Developments
● Real estate advisory & transactions in commercial real estate
● Holiday Homes Buying & Selling
● International Real Estate for UHNIs in gateway cities
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