Senior Executive Assistant

Role Context
This role exists to protect, simplify, and amplify the day-to-day life of Client's Co-Founder & COO. This is not a traditional Executive Assistant role, and this role is designed for someone who thrives on:

• Owning personal and professional life administration

• Being a single point of orchestration for day-to-day execution

• Operating with absolute discretion, judgment, and reliability

• Reducing friction so the COO can stay focused on scaling the business

• Calendar management exists, but it is not the center of gravity

Key Responsibilities
1. Personal & Life Administration

• Manage personal errands, appointments, and commitments (medical, banking, documentation, renewals, etc.)

• Handle personal travel planning (itineraries, bookings, changes, follow-ups)

• Track important dates, reminders, and obligations (personal & family-related)

• Coordinate household-related tasks, vendors, and services as required

• Act as a trusted executor for sensitive, time-critical personal matters
Think:
You make things disappear before they become problems
2. Professional Support & Day-to-Day Enablement

• Be the COO’s right hand for execution, not strategy

• Manage follow-ups, reminders, and action tracking from meetings or discussions

• Prepare basic briefs, summaries, notes, or reference material when needed

• Coordinate selectively with internal teams for information, documents, or closures

• Ensure key documents, files, and information are organized and easily accessible
3. Scheduling & Coordination

• Manage critical business and personal calendar coordination

• Screen requests and help prioritize time based on urgency and importance

• Coordinate logistics for meetings, travel, or internal/external engagements

• Act as a buffer to reduce unnecessary noise and interruptions
4. Confidentiality, Trust & Judgment (Non-Negotiable)

• Handle sensitive personal and business information with complete discretion

• Exercise judgment on what needs escalation vs. silent execution

• Be dependable, calm, and unflappable, especially under pressure

• Represent the COO professionally in all interactions
Who Is This Role For
You are someone who:

• Enjoys making other people’s lives run smoothly

• Is deeply organized but not rigid

• Has a natural instinct for follow-through

• Is comfortable handling personal work - not just corporate tasks

• Takes pride in being reliable, invisible when needed, and indispensable always
Required Experience & Skills

• Minimum 6-8 years of experience as an Executive Assistant, Personal Assistant, or Secretary

• Prior experience supporting Founders, Promoters, or Senior Leaders

• Strong written and verbal communication (English required)

• High comfort with Whats App, Email, Google Workspace, Basic docs

• Ability to multitask, prioritize, and execute without hand holding

• High emotional intelligence and situational awareness
What Will Make You Successful Here

• You anticipate needs before they’re articulated

• You close loops relentlessly

• You don’t drop balls - ever

• You understand that trust is the currency of this role

• You are comfortable blending personal + professional boundaries with maturity