Executive Assistant

Job Opening - Executive Assistant

Experience - 4+ years
Location - Mumbai
Budget - As per industry standards

We are seeking an exceptionally proactive, experienced, and highly articulate Executive
Assistant/Personal Assistant (EA/PA) to be the backbone of our Founders Office. This
multifaceted role requires a dynamic individual who can manage complex administrative
responsibilities, act as a key internal and external liaison, and actively drive our company's
digital and social media presence. The ideal candidate will possess a strong personality,
excellent judgment, and the ability to anticipate needs and provide solutions in a fast-paced
digital marketing agency environment.

I. Founders Office Management & Administration

● Maintain various records and confidential documents for the Founders Office.

● Handling correspondence directed to the Founders Office, including prioritizing
emails and responding to calls when necessary.

● Organize, prepare, and provide solutions for meetings, including gathering
necessary documents and attending to all logistical arrangements.

● Draft, review, and send professional communications, reports, and
internal/external presentations on behalf of the Founders Office.

II. Strategic Support & External Relations

● Scouting, onboarding, negotiating with, and managing partners, enablers, and
vendors.

● Actively being part of creative brainstorming sessions with the founders and
meticulously documenting the results and action items.

● Manage communication flow between the Founders Office and employees.

● Liaise effectively with internal and external executives on various projects and tasks.

● Prepare internal and external documents/presentations/reports for the Founders
Office.

● Identifying and calendaring important marketing conventions and industry events to
attend.

● Represent the Founders Office in meetings and events when asked, duly noting
down all details and providing comprehensive summaries.

III. Digital Communications & Social Media

● Operate and manage digital communications for the company and the
executives.

● Actively drive content creation, scheduling, and community engagement for the
company's social media presence.

● Ensure the online profiles of the founders align with company branding and strategic
goals.

Qualifications and Skills

● Proven experience (minimum 3-5 years) in an EA/PA role, preferably supporting senior
executives or founders in a dynamic industry.

● Exceptional written and verbal communication skills with a clear, professional style.

● A strong, positive, and proactive personality; a forward-thinker who anticipates needs
and provides solutions.

● Impeccable organizational skills with extreme attention to detail.