Office Assistant

ABOUT BUILDOFY

Buildofy is a subscription-based content platform that showcases interesting Indian architecture projects. We do this primarily through high-quality films, in-depth eBooks and printed books that explain a project’s context, spatial experience, and materiality through the lens of design professionals.

We aim to elevate everyone’s architectural knowledge and make it a household topic, so the environments we live in tomorrow are better built.

We attract a loyal following of 1 million+ subscribers, including homeowners, architects, construction professionals and students PAN India & worldwide.

WHAT ARE WE SEARCHING FOR?

We are looking for a proactive and organized Office Operations Executive to support the day-to-day activities of our workplace in Kandivali, Mumbai.

The role involves coordination, hospitality, and logistical support, ensuring the smooth functioning of our creative workforce.

CORE RESPONSIBILITIES

Front Desk & Coordination

- Handle reception duties — attending calls, greeting visitors, and coordinating vendor and client meetings
- Manage travel arrangements and bookings for the team.
- Coordinate courier deliveries, material dispatches, and other external errands as needed.

Office Support & Maintenance

- Oversee pantry supplies, stationery, IT — ensuring timely refills and inventory management.

Logistics & Hospitality

- Manage food orders and refreshments for client meetings and internal team meetings.
- Maintain and update the database of clients, vendors and teammates.
- Manage the birthday calendar and organize celebratory orders.
- Prepare and record office vouchers, reimbursements, and petty cash expenses.

Miscellaneous

- Assist the founders with their personal or administrative tasks, as required.
- Support in-house events, workshops, and team activities when needed.

Qualities &

Skills Required:

- Strong organizational and time management skills
- Excellent verbal and written communication.
- Friendly, presentable, and professional demeanor when interacting with clients, vendors, and visitors
- A proactive, hands-on attitude and the ability to multitask effectively.
- Basic proficiency in Microsoft Office / Google Workspace (Docs, Sheets, Calendar)
- Reliability, attention to detail, and discretion when handling confidential or sensitive matters

Please send the following:

o Your CV containing the work that best represents your professional experience.

o Include a covering letter describing why you would like to join us.