Manager, Special Event Planner

Role Overview

Sodexo is seeking a Special Event Planner Manager to support a High-End Corporate Client that rapidly growing.

The Event Manager is a creative and highly organized professional responsible for designing, managing, and executing a wide range of employee events. This role is crucial for fostering a vibrant and inclusive company culture by leading key programs, including Employee Resource Group (ERG) events, celebrations for our various offices (RO celebrations), and annual company-wide celebrations. The Event Lead will manage every stage of the event lifecycle, from concept and design to promotion and post-event analysis.

This is an ON-SITE position that will require up to 20% travel between sites. Candidates must reside near Mountainview, CA.

Event Design & Management

• Lead the design and management of all ERG Waymo Wednesday events, ensuring each is thoughtfully curated to celebrate and support our diverse employee communities.

• Oversee the design and management of RO celebrations, creating meaningful and memorable experiences for our sites.

• Lead the design and management of non-ERG holiday celebrations, fostering a spirit of community and fun across the workplace.

• Direct the design and management of the annual End-of-Year celebration, a high-profile event that brings the entire company together.

• Provide comprehensive event support for non-GPS (Global Programs and Services) events, ensuring they meet our standards for quality and execution.

Project Management

• Manage all event projects from ideation to completion, including setting clear timelines, deliverables, and delegating roles and responsibilities to team members and stakeholders.

• Oversee all event budgets, ensuring cost-effectiveness and accountability in achieving defined goals.

• Develop and maintain strong vendor partnerships, negotiating contracts and managing logistics to ensure high-quality service delivery.

Event Marketing & Communications

• Serve as the primary owner of all event-related communications, including calendar invites, detailed emails, chat announcements, and digital/physical signage.

• Develop and execute a comprehensive event marketing plan to maximize attendance and engagement for all events.

• Craft engaging and clear messaging that captures the spirit of each event and provides attendees with all the necessary information.

Compensation is fair and equitable, partially determined by a candidate s education level or years of relevant experience. Salary offers are based on a candidate s specific criteria, like experience, skills, education, and training. Sodexo offers a comprehensive benefits package that may include:

• Medical, Dental, Vision Care and Wellness Programs
• 401(k) Plan with Matching Contributions
• Paid Time Off and Company Holidays
• Career Growth Opportunities and Tuition Reimbursement

More extensive information is provided to new employees upon hire.

• 3+ years of experience in event planning, management, or a related role.

• Proven experience in designing and executing a wide range of events, from small gatherings to large-scale celebrations.

• Excellent written and verbal communication skills, with a portfolio of successful event marketing materials.

• Strong project management skills and the ability to manage multiple projects simultaneously under tight deadlines.

• Experience collaborating with diverse stakeholders, including ERG leads, senior management, and vendors.

At Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate. Sodexo partners with clients to provide a truly memorable experience for both customers and employees alike.

We do this by providing food service, catering, facilities management, and other integrated solutions worldwide.

Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you re happy s is why we embrace diversity and inclusion as core values, fostering an environment where all employees are valued and respected.

We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. If you need assistance with the application process, please complete this form.

Minimum Education Requirement - Bachelor’s Degree or equivalent experience

Minimum Management Experience - 3 years

Minimum Functional Experience - 3 years