Temporary Accounts Payable Coordinator

Job Description Summary

The Accounts Payable "AP" Coordinator will review and process vendor invoices, expense reports, and corporate credit card statements; rush payment requests; weekly payment runs; reconcile vendor accounts and respond to inquiries from vendors and internal staff. This position will collaborate with the finance team, Fenwick staff, and vendors on various AP related items to resolve issues and meet deadlines.

This position is temporary (estimated 6 months), and can be based in our San Francisco or Silicon Valley, CA office. The role is based on a hybrid schedule, requiring one day on-site per week in office with the possibility of additional required in-office days depending on business and client needs. The work schedule for this position (non-exempt) will be 40 hours per week, Monday - Friday, from 9:00 am - 6:00 pm, with flexibility and ability to work overtime, as needed.

• Assist in AP ticketing dashboard (inquiries, statements and vendor follow up).
• Review and process vendor invoices; follow up with creators and requestors on issues.
• Review and process expense reimbursements ensuring they comply with Expense Reimbursement policy.
• Process daily urgent rush payment requests.
• Respond to vendor invoice and payment status inquiries, follow-up with responsible internal staff regarding past due invoices.
• Obtain proper approvals for payments, as applicable.
• Send New Vendor Welcome Packet that includes invoicing and payment guidelines.
• Collect and track W-9s for all new vendors; support in annual 1099 reporting.
• Review and reconcile Firm credit cards.
• Operate as back up for other Accounts Payable team members.
• Perform other related duties and projects as assigned.

• Proficient with Windows, Outlook, MS Excel, and MS Word.
• Work independently and in a team environment to collaborate with employees at all levels.
• Maintain a professional and positive demeanor for our internal and external stakeholders.
• Effective verbal and written communication with employees and vendors when managing internal escalations/resolutions.
• Ability to manage confidential and sensitive information with the appropriate discretion.
• Use good judgement in complex and time sensitive situations and act accordingly to follow through.
• Organize and prioritize multiple tasks in a fast paced and deadline-driven environment.
• Attention to detail with the ability to deliver accurate and thorough work products.
• Maintain calm under pressure.
• Demonstrate flexibility, professionalism, diplomacy, and tact to accommodate changing needs of the business.
• Contribute to building a positive team spirit.

Reporting to the AP Supervisor, the ideal candidate will have some general accounting/office experience. A bachelor's degree is preferred.

At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. Except as otherwise required by law, temporary employees are generally not entitled to these benefits.

The anticipated range for this position is: $57,000 - $77,250. Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.