Executive Assistant

Immediate need for a talented Executive Assistant. This is a 06 months contract opportunity with long-term potential and location is Mountain View, CA(Hybrid). Please review the job description below and contact me ASAP if you are interested.

Job Diva
-06266

Pay Range: $65 - $70/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

• Calendar Management:
  Manage complex executive calendars, schedule meetings, coordinate appointments, and arrange travel logistics.
• Communication Management:
  Serve as a liaison for internal and external communications, including managing emails and Slack messages on behalf of executives.
• Documentation & Reporting:
  Prepare presentations, reports, meeting materials, and other documentation as requested.
• Event Planning:
  Organize and coordinate meetings, conferences, offsites, and team events.
• Expense Management:
  Track and process expense reports, manage budgets, and ensure compliance (Concur experience preferred).
• Project Support:
  Assist with planning and execution of cross-functional projects, ensuring timely delivery.
• Stakeholder Engagement:
  Build and maintain strong relationships across departments; represent executives professionally.
• Records & Information Management:
  Maintain company records, confidential documents, and data analysis tasks as needed.

• Minimum 3 years of experience supporting multiple senior executives at the Executive Administrative level.
• Advanced Outlook calendar management skills (critical requirement).
• Expert-level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Slides, Sheets), Windows desktop applications, and Box.
• Strong written and verbal communication skills across all organizational levels.
• Proven ability to prioritize, multitask, and thrive in a fast-paced environment with limited supervision.
• Strong organizational, coordination, and project management skills.
• Proactive mindset with the ability to anticipate executive needs and manage up and across teams.
• High level of professionalism, discretion, and confidentiality.
• Experience with Concur expense management system.
• Previous experience supporting Director and VP-level leaders in a corporate environment.
• Experience working in highly cross-functional organizations.
• Strong customer-service orientation with the ability to handle sensitive matters with urgency and diplomacy.

Our client is a leading IT Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

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