Executive Assistant

Our client, a prominent AmLaw 100 firm, is seeking a Trademark Executive Assistant. This role will handle trademark matters, client onboarding, practice administration, business development, and executive support. This position is based in their Peninsula office.

The role has a 3 in office and 2 remote hybrid schedule.

• Draft and manage trademark prosecution and dispute documentation, including filings, agreements, correspondence, and portfolio summaries.
• Coordinate trademark workflows with docketing, paralegal, records, and foreign counsel to ensure timely filings and responses.
• Support client onboarding processes, including engagement letters, conflicts coordination, and matter setup.
• Assist with business development activities such as pitch preparation, CRM updates, client communications, and partner profile maintenance.
• Review prebills, monitor billing arrangements, track collections, and coordinate with finance and billing teams.
• Provide executive-level administrative support, including calendar management, travel coordination, meeting preparation, and practice administration projects.

• Bachelor’s degree or equivalent experience.
• 3+ years of experience supporting partners or senior executives, including trademark prosecution matters.
• Demonstrated experience in billing and client onboarding processes.
• Strong organizational, communication, and project-management skills with exceptional attention to detail.
• Ability to work independently, manage competing priorities, and anticipate partner and client needs.
• Proficiency in Microsoft Office, Adobe Acrobat, CRM systems, and legal workflow tools (e.g., USPTO systems, Propel/Share Room).