Executive Assistant

At Ener Renew, we are accelerating the future of clean energy with innovative solutions that seamlessly integrate power generation and mobility. Our technologies span WIND TRACKER, our patterned vertical axis wind turbine system, our AI-driven Energy Management System, and X-Caddie, an autonomous energy storage and mobile charging unit designed for flexible, on-demand EV support. Together, these solutions form a unified clean-energy ecosystem that delivers power efficiently from where it is generated to where it is needed.

With teams across the U.S. and China, we combine strong engineering expertise with rapid product development to deliver intelligent, efficient, and impactful energy solutions.

We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to our CEO and director team. The ideal candidate is a self-starter with exceptional time management skills, capable of managing diverse office operations and human resources tasks with minimal guidance. This role requires a professional who can maintain confidentiality and act as a primary liaison for internal and external partners.

• Executive Support:
  Act as the primary point of contact among executives, employees, clients, and external partners. Assist the CEO with assigned tasks and strategic priorities.
• Office Management:
  Oversee daily office operations and procedures for both the Mountain View and Saratoga offices. Manage vendors and ensure all office and kitchen supplies are adequately stocked.
• Finance & Accounting Coordination:
  Manage bookkeeping and office budgets. Process employee reimbursements and manage company financial records in Quick Books. Coordinate with accountants by organizing and preparing all necessary tax return documents.
• Human Resources:
  Manage the full employee lifecycle, including recruiting new hires, conducting onboarding, and managing employee retention. Administer employee benefits enrollment and process payroll regularly. Handle HR compliance, process employee terminations, and resolve employee disputes if they arise.
• Project Support:
  Assist with various projects as needed to support company objectives.
• China Team Support:
  Act as the primary liaison between the China team and the CEO to coordinate seamless cross-border collaboration. Review and verify travel reimbursements and payroll for the China team for CEO approval.

• Proven work experience as an Executive Assistant, Personal Assistant, or similar role.
• Bilingual in Chinese and English is required for effective team coordination.
• Proficient in Quick Books and MS Office knowledge.
• Outstanding organizational and time management skills, with the ability to work independently.
• Excellent verbal and written communication skills.

• This is a non-exempt position. The salary range for this position is $60,000/year to $80,000/year.
• Our benefits include Health/Dental/Vision Insurance, Paid Time Off (PTO), and paid Public Holidays.