Office & Front Desk Coordinator

Job Title: Office & Front Desk Coordinator (Contractor)
Job Location: Mountain View, CA
Job Type: Contractor, Onsite, Monday - Friday

About the Role

We are seeking a reliable, detail-oriented, and service-minded Office & Front Desk Coordinator to support daily office operations and ensure a welcoming, well-organized workplace environment. This role serves as the first point of contact for visitors and employees while providing essential administrative, facilities, and operational support across multiple office locations. The ideal candidate is proactive, organized, and thrives in a fast-paced, collaborative environment.

Key Responsibilities

• Manage the front desk area, opening and closing front desk each day
• Answer main phone for the office, directing calls accordingly or relaying messages to employees
• Track all incoming deliveries, packages and mail, notify employees via email
• Check all communal areas in the morning to make sure areas are tidy, load printers and refill all office supplies
• Process procurement requests, track inventory, replenish communal areas as needed
• Submit expense reports and update budget trackers
• Check internal ticket system and reassign tickets to the appropriate tech, monitor and distributing tickets throughout the day
• Greet all visitors, guide visitors through check-in, notify host employee
• Create shipping labels for Fedex and USPS packages for all shipping needs, mail out business-related packages
• Assist with event organization, tear-down, and follow-up
• Participate in meal delivery coordination
• Assist with asset management audits
• Coordinate and host vendors
• Support two (2) office location in different cities, or more when applicable
• Assist with ad hoc needs

Qualifications

• Bilingual proficiency in English and Chinese
• Proficient in Microsoft Office 365, including Excel, Word, and Power Point
• Strong organizational skills with the ability to manage multiple tasks and priorities
• Punctual, dependable, and accountable with a strong sense of ownership
• Detail-oriented with a strong work ethic
• Flexible and adaptable to changing work assignments and operational needs
• Professional, friendly, and service-oriented communication style
• Ability to work on-site during standard business hours

Culture Fit

• Hungry to learn: Curious and eager to develop new skills while taking on increasing responsibility.
• Self-starter: We work best with people that are driven, motivated, and aspire to greatness.
• Team orientation: Works well in small, fast-moving teams and values collaboration, trust, and mutual support.

This is an excellent opportunity for a dependable and motivated professional to play a key role in supporting office operations while growing within a dynamic and collaborative organization.

Hourly rate range: $22-$27/h.