Executive Assistant to Estate Principal

Executive Assistant to Real-Estate Principal.

Top-producing real estate founder in Mountain View is seeking an exceptional Executive Assistant to act as a trusted co-pilot in a fast-paced, time-sensitive, client-facing environment.

This is not a traditional desk role. This is a high-impact, dynamic position for someone who thrives on being indispensable, bringing order to chaos, anticipating needs before they arise, and ensuring the founder is always prepared, punctual, and performing at their highest level. Reliability, intuitiveness, remaining calm under pressure, and the flexibility to move at the speed of the deal is important.

As the business continues to scale, the founder needs a right-hand partner who can manage complexity, protect his time, and support both business operations and on-the-ground real estate activity. This role is critical to maintaining momentum in a competitive, high-volume market. This is a long-term opportunity with significant opportunity for growth.

• Act as primary right-hand support to the founder across business, operational, and day-to-day needs.
• Accompany the founder on ride‑alongs, home showings, and high‑stakes client meetings.
• Serve as a polished, client-facing presence representing the team professionally.
• Assist with listing preparation, property logistics, and on‑site showing coordination.
• Support open houses, walkthroughs, and last-minute deal needs.
• Operations & Organization
• Manage complex calendaring, scheduling, and time blocking.
• Ensure the founder stays on track, punctual, and prepared at all times.
• Handle bill‑pay, expense tracking, and light financial management via Quick Books.
• Maintain CRM and contact management systems.
• Create structure, systems, and workflows to keep operations running smoothly.
• Anticipate needs and proactively solve problems before they arise.
• Dynamically shift priorities in real time as deals evolve.
• Bring calm, clarity, and a “zen” presence to high‑pressure situations.

• Minimum 3 years’ experience as an Executive Assistant, Personal Assistant, or in an Operations role supporting a founder or high‑performing executive.
• Experience in real estate, finance, or a fast‑paced service business strongly preferred.
• Valid driver’s license and comfort being in the field on a regular basis.
• Willingness to travel as needed for business.
• Flexible and available for non‑traditional hours when deals require it.
• Client-facing, polished, discreet, and emotionally intelligent.
• Reliable, high‑integrity, and committed to a long‑term role.
• A natural people‑pleaser with a service-oriented, can‑do attitude.
• Highly organized, detail-oriented, and intuitively proactive.
• Tech-savvy, with experience using calendars, CRM tools, and Quick Books (or similar).