Court Services Assistant III

Overview

Performs a wide variety of technical and complex legal, clerical, secretarial, and accounting duties in support of the District Court judicial services and administrative functions of the court office and probation office. Exercises a high level of technical expertise, accuracy, confidentiality, responsibility, and efficiency. This position requires a substantial knowledge of all court and office procedures, rules, authority, and transacts the general business of the court and office subject to limited supervision.

• Salary upon hire is step 1 through 3 ($27.40/hr.
  
  - $29.35/hr.) dependent on qualifications.
• Progressive increases are based on years of service with Skagit County, up to 8 total steps (top step $34.86/hr.). The Court Services Assistant III is range 11 of the Teamsters CH, DC, Parks salary schedule.

Represent office in a professional capacity, including frequent interaction with the public, both on the telephone and in person. Assume confidentiality in all matters.

Receive and data input all criminal and non-criminal cases written by law enforcement agencies in Skagit County. Attend and keep accurate recording records of court proceedings held in District Court. Keep accurate records of all exhibits entered as evidence. Maintain accurate records on a statewide database which includes, but is not limited to, sentencing information, warrants of arrest, civil judgments, and no contact orders.

Prepare daily court calendars for scheduled hearings and process files after said hearings, forwarding all documents to appropriate agencies. Prepare warrants of arrest, summons, and subpoenas for Judges’ signature, as necessary.

Provide information to the general public, media, attorneys, law enforcement agencies, and other County offices regarding infractions, criminal traffic, criminal non-traffic, civil and pending felony cases. Interview applicants for protection /no contact orders to verify the requests meet statutory qualifications for issuance from District Court.

Assist the probation office in monitoring defendants’ compliance with court orders which include: alcohol evaluations and treatment; anger management evaluations and treatment; pre-trial supervision, and other general case management. Index and file all case types and maintain a system by which documents and files may be accessed.

Perform mathematical calculations using sentencing information and set up payment agreements. Receipt monies for traffic infractions, court fines, civil filings, appeal fees, and trust account funds. Balance daily receipts. Prepare and assign delinquent fines and fees for collection.

Follow State archive requirements for destruction of files and records.

OTHER

JOB FUNCTIONS:

Perform the duties and responsibilities of co-workers in a backup role when necessary.

May be tasked with performing related duties. Related duties as required are duties that may not be specifically listed in the position description, but are within the general occupational series and responsibility level typically associated with the employee’s classification of work.

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical path to obtain the required qualifications would be:

• High school diploma or GED required. Three years of increasingly responsible court services work.
• Three years of increasingly responsible court services work or an equivalent combination of education and experience, which provides the required knowledge, skill, and ability to perform the work.

REQUIRES KNOWLEDGE OF:

• Microsoft windows environment and office applications.
• General mathematical skills.
• Knowledge of local and state court rules, legal proceedings, and terminology.

REQUIRES THE ABILITY TO:

• Operate standard office equipment such as printers, photocopiers, telephones, typewriters, facsimile machines, 10-key adding machines, computers, and courtroom recorders.
• Access and use statewide database known as JIS (Judicial Information System).
• Must have excellent communication skills, both orally and written.
• Establish and maintain effective working relationships and rapport with a diverse group of…