Customer Care Executive

Job Description

Customer Service Agent/Representative – Remote

Work Timing: 4 AM PST to 10:00 PM PST (Monday - Saturday) 8-hour Shift

Note:

The first 2 weeks consist of a mandatory training period held Monday through Friday from 9 AM EST to 5:30 PM EST. Training is conducted via Zoom and requires daily on‑screen participation in your personal workspace with a strong internet connection. Attendance is mandatory for graduation. Participants MUST always remain on camera for the entirety of the training period each day.

Professional attire is always expected with no background distractions or interruptions.

The Customer Service Agent/Representative (CSR) is a pivotal role within the Contact Center, serving as a primary point of contact for Veterans calling about their VA Medical Disability Examination (MDE) – also known as a Compensation and Pension (C&P) exam. In this role, the CSR primarily handles inbound calls (and may support other channels such as email and chat) to schedule and reschedule appointments, provide general assistance related to the program process and Veteran‑facing portal, and resolve or appropriately escalates inquiries in accordance with established guidelines and policies.

The CSR uses required systems—including telephone platforms, internal/external websites, and a case management/Customer Relationship Management (CRM) system—to document interactions and complete transactions accurately, courteously, and on time.

• Answer inbound calls in a courteous, timely, and professional manner, following established guidelines and policies.
• Schedule and reschedule C&P exam appointments, confirming required details and next steps.
• Provide general support related to the program process and navigation of the Veteran‑facing portal.
• Make outbound calls as needed (e.g., follow‑ups, confirmations, information verification).
• Investigate, resolve, or escalate inquiries within required time frames using the established escalation process.
• Accurately document interactions in the CRM/case management system (e.g., notes, dispositions, and supporting details).
• Follow Standard Operating Procedures (SOPs), policies, privacy expectations, and quality standards for each interaction.
• Use approved resources (e.g., knowledge base, FAQs, training materials) to research and provide accurate information.
• Maintain up‑to‑date knowledge of process changes, policy updates, and workflow modifications.
• Adhere to assigned work schedule and attendance requirements; may be required to work weekends and holidays.
• Perform other duties as assigned to support Contact Center operations.

• Education:
  
  High school diploma or GED required (Associate’s degree preferred).
• Experience:
  
  2–3 years of customer service, preferably in a contact center.
• Language:
  Ability to read and speak English clearly, professionally, and fluently.

• Strong customer service, empathy, and de‑escalation skills.
• Ability to multi‑task across phone and computer systems while maintaining accuracy.
• Clear verbal communication, strong typing, and thorough documentation skills.
• Strong attention to detail and ability to follow structured workflows and escalation paths.
• Adaptability to changing priorities, processes, and guidance.
• Ability to incorporate coaching and feedback.
• Proficiency in Microsoft Office Teams and Outlook.
• Basic computer literacy and ability to troubleshoot common technical issues like internet connectivity, browser issues, or password resets.

• Meet established quality, compliance, and documentation standards.
• Demonstrate professionalism and confidentiality while supporting Veterans.

• Contact Center role requiring extended periods of headset and computer use.
• Frequent data entry and on‑screen navigation while on calls.
• Schedule adherence required; weekends/holidays may be included based on operational needs.