Accounts Payable Specialist

Description We are looking for a detail-oriented Accounts Payable Specialist to join our team in Mount Prospect, Illinois. This Contract to permanent position offers an opportunity to contribute to essential accounting functions, ensuring accurate and timely processing of payments and financial records. The ideal candidate will demonstrate strong organizational skills and a commitment to maintaining compliance with corporate policies and procedures.

Responsibilities:

- Match vendor invoices with purchase orders or receiving documents, secure necessary approvals, and ensure timely data entry into organizational systems.

- Prepare and process weekly check runs, coordinate voucher reviews, and ensure payments are distributed promptly.

- Handle freight billing, verify charges using logistics reports, and resolve discrepancies by collaborating with relevant personnel.

- Maintain and update the master vendor file, including collecting W-9 forms and verifying tax identification numbers for compliance.

- Organize and process incoming mail, identify vendor invoices and customer payments, and ensure invoices are appropriately date-stamped.

- Manage the corporate credit card program, including transaction downloads and system integrations.

- Assist with month-end and year-end closing activities, including preparing and reconciling journal entries.

- Reconcile vendor statements and general ledger accounts, ensuring accuracy and resolving any discrepancies.

- Oversee bank statement reconciliations, clear checks and deposits, and prepare necessary journal entries.

- Maintain petty cash funds, reconcile balances monthly, and prepare reimbursement vouchers. Requirements - Proven experience in accounts payable or similar accounting roles.

- Strong knowledge of accounts payable processes, including invoice coding and reconciliation.

- Familiarity with Automated Clearing House (ACH) transactions and check run procedures.

- Proficiency in preparing journal entries and reconciling general ledger accounts.

- Ability to manage corporate credit card programs and financial integrations.

- Excellent attention to detail and organizational skills to maintain accurate records and compliance.

- Proficiency in using accounting software and spreadsheets for data management.

- Strong communication skills to collaborate effectively with team members and external vendors.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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