Administrative Office Assistant Iii

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Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU’s mission, vision, and leadership standards.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

Applicants are strongly encouraged to submit letters of recommendation. If you wish to include recommendation letter(s) that are not required, please utilize the Recommendation Letters upload field.

Even though initial grant funding for this position is scheduled to end on September 30, 2026, the department has funding set aside to continue this position through September 30, 2028.

• Posting Number: S-3809
• Position Number: 72665
• Type of Recruitment:
  External
• Position Title:
  
  ADMINISTRATIVE OFFICE ASSISTANT III
• Position Summary:
  
  As an Administrative Office Assistant for the Michigan Consortium for Addressing Rural Education Expansion and Retention (MiCAREER) Resource Hub, this position is responsible for all certification related duties in order to process and recommend teacher education and administrative candidates for initial and/or additional licensure. This position is responsible for collaborating with MiCAREER leadership to complete the annual Title II worksheet and report.
  
  Additionally, this position provides data and analytical support for designated assessment projects/reports/surveys. MiCAREER is a consortium of universities that includes CMU, EMU, MSU, SVSU and NMU.
• Required Qualifications:
  • High school diploma or GED.
  • Four years of qualifying experience or a combination of education and experience that equates to four years.
  • Experience with Microsoft Word.
  • Customer service experience.
  • Spreadsheet and/or database experience.
  • Organizational skills with strong attention to detail.
  • Demonstrated positive interpersonal skills.
  • Effective verbal and written communication skills.
  • Ability to project a positive attitude.
  • Ability to manage multiple projects and meet deadlines with accurate results.
  • Ability to compose, proofread and edit correspondence.
  • Ability to perform the essential functions of the job.
• Preferred Qualifications:
  • Bachelor’s degree.
  • Four years of experience working in PK-12 schools or higher education.
  • Familiarity with academic advising, admissions, and/or student affairs in a higher education setting.
  • Knowledge of specific software programs and/or mainframe/systems (i.e. Excel, Zoho Creator, Qualtrics).
  • Demonstrated knowledge of Michigan Department of Education certification standards.
• Duties & Responsibilities:
  • Processes/verifies candidate program enrollment at each institution in the consortium, verifies requests for Michigan Department of Education (MDE) certification, and maintains the candidate tracking database in the Michigan Online Educator Certification System (MOECS).
  • Coordinates with certification officers at the other consortium institutions to submit and track transcripts to department faculty for added endorsement requests.
  • Attends MDE / DARTEP meetings related to teacher education as necessary.
  • Collects and tracks program plans, clinical hours, and other certification requirements attained at institutions throughout the consortium and at CMU.
  • Maintains and updates all certification information in the MiCAREER CRM.
  • Tracks and processes MTTC scores and support requests.
  • Works with all consortium institutions for eligibility verification and Title II reporting.
  • Ensures that all MDE reporting deadlines are met.
  • Maintains up-to-date certification records and…