Business Support & Documentation Assistant

About The Role

We have a fantastic opportunity for a Business Support and Documentation Assistant to join our Ground Engineering team based out of our offices at Maxim Park, Motherwell, Scotland.

This role is offered on a 33.5 hour week contract and we support flexible working.

Role purpose: To manage and control all project document workflows to ensure accurate registration, storage of information/correspondence, accurate liaison with site team, subcontractors, customers, external suppliers.

• Manage and maintain confidential records;
• Execute on workflows/transmittal processes;
• Manage the control of Internal and External registers, to ensure they both align;
• Create templates and file all relevant documentation;
  SharePoint and other platforms;
• Distribute information with correct configuration management and version control;
• Provide administration support to the project team, e.g. travel booking, meeting minutes etc.;
• Ensure a relentless focus on Zero Harm and contribute toward observation and other KPIs;
• Check and review formatting of documentation;
• Provide information for various project KPIs.

• Proficient on O365;
• Experience of document control;
• Able to communicate effectively both verbal and written with all levels of the organisation;
• Good interpersonal skills that enable working relationships to be developed at all levels across the business and be able to negotiate and influence.

• Experience of working on a variety of project types;
• Holds a current driving licence.

Our people are our biggest asset and we focus on recruiting, training and developing the people who can apply innovation to deliver the infrastructure of the future. We nurture these talents, offer a great benefits package in addition to a competitive base salary and continually invest in developing the skills of our people at every level.

• An attractive/negotiated salary;
• 25 days annual leave + bank holidays;
• Pension savings schemes;
• Enhanced maternity/paternity and family friendly policies;
• Access to our Refer and Earn scheme;
• Discretionary annual salary reviews.

Balfour Beatty Ground Engineering is one of the UK’s leading specialist geo-technical contractors, providing innovative piling and ground improvement solutions across all sectors.

Our comprehensive ground engineering capabilities, equipment and experience provide the solid foundations for infrastructure and buildings of any height, ranging from city skyscrapers to cross-country rail and road projects.

Our reputation as one of the UK’s leading specialist geo-technical contractors is earned through the delivery of ground engineering solutions on some of the UK’s largest and most prestigious projects including HS2, The Shard, Wembley Stadium, Reading Station Viaduct, Marble Arch Place, Battersea Power Station redevelopment and the A14 Cambridge to Huntingdon improvement project.

At Balfour Beatty, we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone D&I Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit

We are a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabil