Personal Assistant

Overview

About The Role We are seeking a highly organised and proactive Personal Assistant to provide comprehensive administrative and organisational support to the Senior Operations Director in Scotland and the two Scotland Operations Directors
. This role is pivotal in ensuring effective communication between senior leadership and project teams, timely follow-up on action items, and support for governance and operational excellence. The successful candidate will act as a key liaison, helping drive operational efficiency and supporting strategic initiatives across the Scotland region.

Location: This role is based out of our Head Office at Maxim Park, Eurocentral.

Please note: A full UK driving licence is essential due to the location of the office and occasional travel requirements.

• Devise and maintain efficient office administration processes to deliver an effective service.
• Organise and produce complex, confidential papers, presentations and reports for senior leadership.
• Arrange and attend senior leader meetings, events, and conferences; take minutes and ensure appropriate facilities are organised.
• Coordinate and maintain the Business Unit meeting rhythm, including monthly reviews.
• Undertake multi diary management and plan schedules to optimise the working day of executive members.
• Screen incoming emails, messages, mail and calls; manage responses directly on behalf of executive members as required.
• Book UK and overseas travel and accommodation for senior leaders, including preparing and tracking personal expenses and other ancillary expenditure.
• Maintain accurate and secure paper-based and electronic filing systems, including archiving.

• Skilled user of SharePoint and Microsoft Office packages, including PowerPoint, Word, and Excel.
• Previous experience providing EA/PA support to Senior Leadership Teams is preferred.
• Highly organised, able to work on own initiative with limited supervision.
• Discreet, confidential, and able to handle issues with great sensitivity.
• Strong communication and influencing skills; able to engage and build effective relationships.
• Demonstrable ability to prioritise and manage conflicting priorities during busy periods.
• Logical, proactive approach with a high degree of attention to detail.
• Proven ability to work well under pressure and to tight timescales.
• Experience supporting complex governance and meeting structures.
• Ability to manage sensitive information across multiple projects and stakeholders.

Demonstrated adaptability in fast-paced, multi-project environments.

Alongside the opportunity to develop your career with one of the world’s foremost infrastructure giants, you will also enjoy:

• Company DC pension scheme up to 5% EEs & 7% ERs
• Wellbeing sessions and flexible activities
• Opportunity to join the company SIP scheme
• Flexible benefits window including options to purchase additional holidays, bikes, tech vouchers, dental cover, PMI, etc.
• Rewards platform with discounts on shopping, insurance, cars, etc.
• Hybrid working (where applicable)
• Enhanced company sickness scheme
• Enhanced maternity/paternity/shared parental/adoption schemes
• 25 days holiday plus bank holidays
• Learning opportunities, including professional qualifications
• Employee assistance programme
• Up to 2 days volunteering per year
• Company funded social events

In joining the Power T&D team, you will be joining a strong function, with opportunities to grow your career while receiving strong support in your role. We have a BB Academy to support learning and development.

Balfour Beatty’s Power Transmission & Distribution teams work with regional, national, and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations, and distribution networks. From scoping and feasibility to design, construction and ongoing maintenance, our in-house experts, flexible resources, and industry-leading innovations support customers in the development of some of the UK’s most ambitious power transmission and distribution projects.

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone can thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit  We are a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans, and Reservists.

As a Disability Confident Employer, we are committed to collaborating with people who have disabilities and long-term health conditions to remove barriers for them.