Admissions Specialist

Overview

Division/College:
Vice Provost for Strategic Enrollment Management

Department:
Department UG Admissions - Processing

Location:

Moscow

Posting Context Statement

Position Overview:

This position is responsible for the processing of admission applications, creating and maintaining accurate applicant records in multiple systems, and providing efficient and effective customer service to prospective students and families and the University community.

• Compile critical file documentation, including confidential and sensitive information
• Evaluate academic records and supporting materials
• Determine eligibility for admission and assign appropriate admission decision
• Work in multiple systems to maintain applicant records
• Serve as primary or backup for main office phone support and email account management

This position is a member of the Admissions team and works cooperatively with others to achieve University and Admissions Office goals. This position reports to the Director of Admissions.

• Experience monitoring record systems to identify and correct errors
• Experience interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs
• Experience analyzing information and researching a variety of sources to identify and resolve problems or issues
• Experience entering and retrieving data using a computerized record system
• Experience composing and proofreading business correspondence

Required

Education:

High School diploma, or equivalent

Required Other: Additional Preferred

• Experience working in a fast-paced environment with multiple, competing demands
• Intermediate typing, word processing, and computer skills
• College education and/or work experience in a college or university setting
• Knowledge of UI policies and procedures, campus facilities, and student support services
• Experience with the Banner administrative database system
• Familiarity with student records and the organizational structure of higher education institutions
• Ability to work professionally with the public as well as university staff/faculty
• Familiarity with Microsoft Word for Windows, spreadsheet software, electronic mail, and web-based research

Listed degree qualification is required at time of hire

• FLSA Status: Non-Exempt
• Employee Category: Classified
• Pay Range: $19.00 per hour or more depending on experience and education
• Type of Appointment: Fiscal Year
• FTE: 1
• Full Time/Part Time: Full Time

Funding: A visa sponsorship is available for the position listed in this vacancy.

Posting Date: 01/22/2026

Closing Date:
Open Until Filled

Special Instructions to Applicants:
This position is posted as open until filled; applications submitted on or before February 8, 2026 will receive priority consideration. Position will remain open until a suitable pool of candidates is identified. Applicants must upload the following documents and respond to all supplemental questions:
Detailed Resume, Professional References (3), Supplemental Questions.

If you would like to view a full copy of the job description, please reach out to the search coordinator at cfoor

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Required Documents

• Resume/CV
• List of References

Optional Documents

• Cover Letter/Letter of Application

Required fields are indicated with an asterisk (*)

• * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department. (Open Ended Question)
• * How did you hear about this employment opportunity?
• Academic Careers
• Association of Public and Land Grant Universities (APLU)
• Chronicle
• Facebook
• Higher Ed/Academic Impressions
• Higher Ed Jobs
• Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idaho works.gov)
• Inside Higher Ed
• Linked In
• Newspaper
• Other Venue
• Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
• University of Idaho Website
• University of Idaho Daily Register
• University of Idaho Employee
• Word of Mouth
• Higher Education Recruitment Consortium (HERC)

• * What is your highest level of completed education?
• High School Diploma or GED
• Associates Degree
• Bachelors Degree
• Masters Degree
• PhD

• * Required
  
  Qualification:
  
  Please explain in detail your experience monitoring record systems to identify and correct errors.

• * Required
  
  Qualification:
  
  Please describe your experience interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs.

• * Required
  
  Qualification:
  
  Please explain your experience analyzing information and researching a variety of sources to identify and resolve problems or issues.

• * Required
  
  Qualification:
  
  Please describe your experience entering and retrieving…