Administrative Specialist

The University of Idaho Dual Credit Program is seeking an Administrative Specialist to join our team. This position reports to the Director of Dual Credit and provides in-person administrative support for day-to-day operations and in completing annual and other required projects and tasks.
Since 1997, the UI Dual Credit Program provides high school students the opportunity to earn college credit across Idaho. We collaborate with almost 40 university faculty mentors, over 120 high school teaching partners, and 58 schools statewide in 42 of the 44 counties in Idaho. Faculty and teachers work together to ensure a positive, equivalent, and quality opportunity for students.

Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.

• Manage records and documents
• Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash
• Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information
• Participating in teams to accomplish shared goals
• Using computer software and applications for word processing, email, and internet searches

• High School Diploma or equivalent

• None

• Customer service experience in an office setting
• Attention to detail, with excellent writing, editing, and communication skills as shown in application materials
• Proficient in Microsoft word and Excel
• Managing projects independently, learning new skills quickly, and showing initiative without needing close supervision
• Experience understanding, explaining, and implementing policies, regulations, and procedures.

• Ability to lift, carry and/or otherwise move up to 20 pounds

FLSA Status Non-Exempt

Employee Category Classified

Pay Range $18.00 per hour or higher depending on education and experience

Type of Appointment Fiscal Year

1.0

Full Time/Part Time Full Time

Funding This position is contingent upon the continuation of work and/or funding.

A visa sponsorship is available for the position listed in this vacancy.

Posting Date 02/26/2026

Open Until Filled Yes

To receive first consideration, please submit a cover letter, current resume, and references no later than March 15, 2026. In your cover letter, using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.
If you would like a copy of the full job description, please contact Rebecca Ball at rball.

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

• Resume/CV
• Cover Letter/Letter of Application
• List of References

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • Academic Careers
  • Association of Public and Land Grant Universities (APLU)
  • Chronicle
  • Facebook
  • Higher Ed/Academic Impressions
  • Higher Ed Jobs
  • Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idaho works.gov)
  • Inside Higher Ed
  • Linked In
  • Newspaper
  • Other Venue
  • Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
  • University of Idaho Website
  • University of Idaho Daily Register
  • University of Idaho Employee
  • Word of Mouth
  • Higher Education Recruitment Consortium (HERC)
• * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.

  (Open Ended Question)