Executive Assistant II, UI Foundation

The Constituency Experiences team plays a vital role in advancing the University of Idaho Foundation’s mission to inspire, steward and celebrate philanthropic investment in the university. Through meaningful engagement, thoughtful donor recognition and signature experiences that connect alumni and friends to the impact of their generosity, the team strengthens lifelong relationships between the university and its supporters.

Under direction of the administrator, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards. The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors.

The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.

• Coordinate complex travel, meeting and event arrangements for management and other individuals
• Maintain calendars, databases, confidential records and systems
• Coordinate office operations, delegate work and provide input on performance evaluations
• Collaborate with the Financial Officer on financial matters; monitor adherence to established budget

• Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials
• Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope

• Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations
• Coordinate the collection and compilation of data and materials for reports, records and other administrative documents
• Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator
• Four years of administrative or business operations support experience, including two years supporting a manager, director, department lead or similar level of administrator

• High School Diploma or equivalent

• Must have valid driver’s license and ability to meet U of I driving requirements

• Associate’s degree or higher

• Applying project management practices in a work environment
• Supporting project teams
• Collecting, compiling and summarizing data and materials for reports and other administrative documents
• Working in an environment that requires adherence to strict confidentiality standards
• Using computer information systems that manage an organization’s finances, business processes and/or records
• Working in higher education

• None

• Resume/CV
• Letter of Qualification

Optional Documents

Pay Range: $28.80 per hour or higher commensurate with experience.

Full Time / Part Time:
Full Time

This in-person position is based in Moscow, Idaho and not offering Visa sponsorship.

To receive first consideration, please submit a letter of qualification and current resume no later than January 11, 2026.

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

If you would like to see the full job description, please contact Christy Day at cday
.

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • Academic Careers
  • Association of Public and Land Grant Universities (APLU)
  • Chronicle
  • Facebook
  • Higher Ed/Academic Impressions
  • Higher Ed Jobs
  • Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idaho works.gov)
  • Inside Higher Ed
  • Linked In
  • Newspaper
  • Other Venue
  • Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
  • University of Idaho Website
  • University of Idaho Daily Register
  • University of Idaho Employee
  • Word of Mouth
  • Higher Education Recruitment Consortium (HERC)
• * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.

  (Open Ended Question)