Sales Administration Assistant
Listed on 2026-02-02
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Administrative/Clerical
Sales Administrator, Business Administration, Office Administrator/ Coordinator
Overview
The bathroom is where we start and end our days - it's an everyday luxury we'd never want to do without. TOTO believes that people should have the greatest comfort, convenience and performance design possible in the bathroom. Improving people's lives is what inspires every TOTO innovation. TOTO is one of the world's largest plumbing products manufacturers. We offer a complete line of residential and commercial plumbing fixtures and fittings, faucets, accessories, shower and flush valves, as well as lavatories, toilets, air baths and urinals.
More than 1,500 TOTO engineers and their colleagues are committed to achieving the seamless integration of performance, conservation, technology, and innovation.
Perks of the job,
- Excellent benefit package which includes medical, dental and vision
- Paid vacation, Paid Holiday & 401K company match after (1) one year that vests immediately upon participation
- Collaborative, dynamic work environment within a fast-paced awesome company
SUMMARY: The Sales Administration Assistant provides essential administrative, logistical, and communication support to the Sales Administration team, primarily assisting the Sales Administration Sr. Coordinator. This role is crucial for ensuring the smooth operation of administrative processes that support the Sales, Marketing, Sales Planning, Product Planning, and Channel Strategy departments by executing tasks related to internal communications, event coordination, data management, and team support.
DUTIES AND RESPONSIBILITIES: The Sales Administration Assistant will execute key administrative and support tasks as directed by the Sales Administration Sr. Coordinator, contributing to the overall efficiency of the department:
- Work diligently to achieve position-assigned Key Performance Indicators (KPIs).
- Maintain and update Sales Contact Lists, Region Maps, and Distribution Lists to ensure accuracy.
- Manage the collection, organization, and documentation of sales-related forms, such as Partner Reward and Manufacturer Rep Exhibit D, utilizing Docu Sign and Google Drive for efficient record-keeping.
- Provide support for the routine maintenance of user accounts within the order management system, including processing user creation, changes, and inactivation as directed by the Sr. Coordinator.
- Product Bulletins:
- Assist with the ECN (Engineering Change Notice) review process by tracking data and organizing information on Google Sheets for product discontinuations and transitions.
- Support the Sr. Coordinator in collaborating with Product Management, DE, Marketing, Channel Strategy, and Sales Planning to gather necessary details for the creation of Product Bulletins.
- Draft initial bulletin content and format documents for review and final approval by the Sr. Coordinator.
- Disseminate approved Product Bulletins and other announcements to the Sales Division, including manufacturing representatives.
- Internal Announcements:Prepare and distribute internal announcements regarding holidays, shipping schedules, and other sales administrative updates to the Sales Division and manufacturing reps as instructed.
- Sales Meetings & Corporate Events: Coordinate logistical arrangements for sales meetings and internal events, including:
- Sending meeting invitations and tracking RSVPs.
- Preparing meeting agendas and compiling necessary presentation materials.
- Arranging catering, reserving conference rooms, and ensuring audiovisual setup.
- Booking travel accommodations (hotels, transportation) for attendees as needed.
- Execute the logistical coordination for plant tours, including:
- Assisting with scheduling and managing guest lists.
- Arranging meals, transportation, and hotel accommodations for visitors.
- Ordering and distributing promotional items ("swag").
This position has no direct supervisory responsibilities.
Knowledge and Skills- Education: High School Diploma or GED required; some college coursework preferred.
- Experience: Minimum of 3+ years of administrative and sales support experience.
Technical
Skills:- Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Demonstrated ability with Excel Pivot Tables is highly desired.
- Proficiency in Google Workspace (Sheets, Drive, Docs) and Docu Sign.
- Familiarity with an order management system is a plus.
- Soft Skills:
- Excellent interpersonal, organizational, verbal, and written communication skills.
- Exemplary attention to accuracy and detail in all tasks.
- Proven ability to manage multiple priorities, work…
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