Office Manager

Office Manager

Rogall + Co.

San Luis Obispo County
· Full-time
· Hourly

Pay Range: $33–35/hour

Relocation:
We’re open to relocating the right candidate

Rogall + Co. is looking for an experienced, highly organized Office Manager to be the heartbeat of our internal operations. This role keeps the business running smoothly behind the scenes—managing systems, supporting teams, and making sure nothing falls through the cracks.

You’ll be a key partner to leadership, trusted with real ownership and clear responsibility. If you enjoy bringing order to complexity, spotting issues before they become problems, and taking pride in how a business runs day to day, this role is for you.

This is a hands‑on execution role. It is not a General Manager, Operations Manager, Controller, or department head position.

Payroll, finance & reporting support

• Coordinate payroll inputs including timecards, PTO, and corrections
• Support accounts payable and accounts receivable processes
• Write checks, collect checks, and prepare deposits
• Track invoices and follow up on outstanding balances
• Support job costing administration and data cleanup
• Prepare and distribute weekly reports for leadership and departments

Office operations & vendor management

• Manage office vendors, suppliers, utilities, and service providers
• Maintain insurance certificates and compliance documentation
• Organize contracts, files, and internal records
• Own document management and SOP upkeep
• Keep the office clean, organized, and professional

HR administration

• Coordinate onboarding and offboarding for employees
• Support benefits administration and employee documentation
• Ensure timekeeping and payroll compliance
• Maintain accurate employee records

Recruiting coordination (admin & hourly roles)

• Post job openings on job boards and referral channels
• Manage inbound applications and candidate communications
• Maintain candidate pipelines and recruiting trackers
• Schedule phone screens and interviews
• Coordinate calendars and follow‑ups
• Prepare and send offer letters using approved terms
• Collect pre‑employment paperwork and coordinate background checks
• Manage onboarding logistics once candidates are hired
• Track recruiting metrics such as time‑to‑fill

Phone systems & job intake

• Manage phone systems and call routing
• Ensure calls are answered, routed, and logged correctly
• Oversee job intake from first call through system entry
• Maintain accuracy and consistency across intake data

Internal systems & execution support

• Manage administrative systems including job intake, job costing, and execution tracking
• Ensure systems are accurate, current, and consistently used
• Identify gaps, errors, or breakdowns early and flag them proactively

Content, materials & marketing coordination

• Coordinate flyer creation and basic marketing materials using approved templates
• Organize internal content libraries and shared folders
• Act as the day‑to‑day point of contact with external marketing agencies
• Share approved priorities, timelines, and business inputs
• Coordinate reviews, approvals, and deliverables
• Track marketing invoices and confirm work matches scope

Reporting structure execution

• Execute and maintain reporting structures across all departments
• Ensure reports are completed accurately and on time
• Support department leads with consistency and formatting

• Set company or departmental strategy
• Interview or evaluate candidates
• Make hiring or firing decisions
• Manage ad spend or marketing strategy
• Act as a General Manager, Operations Manager, or Controller

• Phones, systems, and intake run smoothly without constant oversight
• Payroll, billing, deposits, and reports are accurate and timely
• Job costing and execution data are clean and reliable
• Recruiting pipelines are organized and responsive
• The office is calm, professional, and well‑run
• Leadership can stay focused on the big picture

• 5–7+ years of experience as an Office Manager or senior administrator
• Strong organizational skills and attention to detail
• Experience with payroll coordination, AP/AR, and reporting
• Proficiency in Quick Books and Salesforce (required)
• Comfort managing phone systems, workflows, and multiple tools
• Confidence…