Manager, Special Events

Base pay range

$80,000.00/yr - $95,000.00/yr

Porzio, Bromberg & Newman, P.C. ("Porzio") is a highly respected, well established and expanding law firm with offices in New Jersey, New York, Massachusetts, Delaware, Pennsylvania, and San Juan, Puerto Rico. Porzio is looking for a dynamic and experienced individual to assume the role of Manager, Special Events. This position is responsible for planning and executing firm‑wide event planning and production both internally and externally across our footprint of offices.

Specifically, the Manager, Special Events organizes logistics of various sized events including branded and co‑branded programs, business development functions, client entertainment, networking and appreciation events; practice and sector group events and other events tied to key firm strategic initiatives. The position performs all responsibilities with a commitment to providing “white glove” service to the firm’s attorneys, professional staff, and clients, prospects and business partners.

This position reports to the Chief Marketing & Business Development Officer and works in tandem with the Director of Business Development & Marketing, the Manager of Marketing Strategy, Business Development Managers and the Marketing Technology Manager to ensure events further Porzio’s brand recognition and advance efforts to strengthen and expand the firm’s client base and increase revenue generation through effective marketing strategies.

• Serve as project manager in the deployment of marketing and client‑facing events hosted / sponsored by the firm and ancillary business, such as teleconferences, webinars, seminars, and other events, including the development and production of marketing materials and on‑site logistics.
• Manage and oversee a robust conference calendar to maximize benefits and practice area exposure.
• Serve as the liaison for hosted or third‑party events, along with being the public face of the firm to external organization(s), securing all details, arranging for catering and audio‑visual needs, and ensuring appropriate set‑up and break‑down.
• Lead client event execution, including the planning of event logistics, budgeting, on‑site support, and materials management including the coordination of event deliverables such as email invitation campaign, PPT cleanup, relevant printed / PDF handouts, web updates, social media, marketing, signage, continuing education forms and promotional items.
• Collaborate with internal support staff to ensure coordination of conference room scheduling and room setup services including audio‑conferencing, and audio‑visual equipment, drink and food setup.
• Conduct rehearsals as needed and event day production including monitoring and managing break‑out rooms and virtual waiting rooms, assist with features such as screen sharing, recording, Q&A, polling, muting, and technical troubleshooting.
• Host prep calls with the speakers to ensure their audio, video, background, Internet bandwidth, etc. meet specifications and advising them on how to optimize their presentation experience.
• Assess the results of events and provide recommendations for future modifications seeking to improve client experience and firm efficiency (labor, time, and costs).
• Manage relationships with outside vendors and negotiate contracts with outside vendors and venues to ensure favorable terms for the firm.
• Monitor the standards of accreditation organizations (CLE, SHRM, HRCI, CPE, CFP, and CTFA, among others) to ensure that seminars and webinars are accredited accordingly, and information filed promptly; including any changes made to standards.
• Work with department and firm leadership to plan and execute an annual Principal’s off‑site retreat including contract negotiations, venue selection, programming, entertainment and related event management responsibilities.
• Actively facilitate and contribute to best practices sharing with colleagues around the firm.
• Assist with day‑to‑day written and visual communication for internal and external audiences.
• Assist with planning of creating and disseminating email and direct mail campaigns using targeted lists and adhering to best practices…