Legal Operations Specialist

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Valley Bank is a leading relationship bank built for growth, with over $60 billion in assets, 3,800 experts, and more than 200 consumer branches and commercial banking offices across the US.

• Manage list of panel and approved law firm relationships with Valley. Serve as a key liaison between law firms, internal stakeholders, and third-party vendors.
• Act as subject matter expert for Valley's current e-billing system (Legal Tracker). Update information in our matter management system and various Excel spreadsheets to reflect the status of each case and project.
• Oversee all phases of the EDRM (Electronic Discovery Reference Model), including identification, preservation, collection, processing, review, and production of electronically stored information (ESI).
• Monitor the budget by creating dashboards and reports on outside counsel/third-party vendor spend; work with Finance and stakeholders to ensure accurate budget controls. Prepare status reports monthly or as needed, pertaining to outside counsel/vendor expenses; analyze actual and projected costs vs. budgeted amounts, including breakdown of costs by applicable categories.
• Develop and manage department processes, policies, procedures, and tools. Develop and implement best practices, workflows, and quality control protocols to ensure defensibility and efficiency.
• Manage and maintain sensitive documents with a high level of discretion.
• Act as a strategic and trusted partner in the legal team and across business functions.
• Provide notary services as needed.

• Seniority level:
  Entry level
• Employment type:
  
  Full-time
• Job function:
  Management and Manufacturing
• Industry: Banking