Executive Assistant

Description

Executive Assistant / Administrative Coordinator

Full-Time | On-Site

Are you an experienced Executive Assistant who thrives in a mission‑driven environment and enjoys supporting leaders who make a meaningful difference every day? We are seeking a polished, proactive, and highly organized administrative professional to support two senior HR leaders within a respected healthcare organization dedicated to helping individuals regain independence after life‑changing injuries. This is an opportunity to step into a role where your work directly supports a team making a real impact-while enjoying stability, support, and work‑life balance.

About the Role

In this role, you will provide high‑level administrative and organizational support, ensuring smooth day‑to‑day operations for executive leadership. You'll manage calendars, coordinate meetings and events, prepare communications and reports, and serve as a trusted liaison for internal and external stakeholders. This position blends executive support, project coordination, communication, and compliance-related administration.

Key Responsibilities

+ Manage complex calendars, schedule meetings, coordinate appointments, and optimize leaders' time.

+ Prepare, edit, and proofread correspondence, reports, presentations, and confidential documentation.

+ Maintain well‑organized electronic and physical filing systems while ensuring confidentiality.

+ Serve as the primary point of contact on behalf of senior leadership-professionally managing calls, emails, and inquiries.

+ Draft and distribute internal communications, announcements, and meeting summaries.

+ Coordinate cross‑departmental communication to ensure timely follow‑through and operational efficiency.

+ Track, organize, and maintain records required for regulatory or accreditation compliance.

+ Assist with audit preparation and ensure timely submission of required documentation.

+ Support meeting and event logistics, including agendas, materials, technology setup, and on-site coordination.

+ Plan and coordinate internal trainings, team events, and special functions.

+ Manage office supplies, equipment, and vendor relationships to support smooth office operations.

Requirements

What We're Looking For

+ Associate's degree required;
Bachelor's degree preferred.

+ 5-7 years of administrative or executive support experience, ideally in healthcare; 10+ years may substitute for degree.

+ Prior experience supporting senior leadership or executive-level professionals.

+ Excellent written and verbal communication skills.

+ Strong problem‑solving skills, sound judgment, and the ability to multitask effectively.

+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

+ Professional demeanor with exceptional organizational skills and a strong focus on confidentiality and client service.

Why Join Us

+ Competitive compensation ($70,000-$95,000)

+ Supportive, mission-driven environment

+ A true work-life balance

+ Opportunity to support meaningful, life-changing work

+ A team that values professional growth and celebrates staff successes

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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