Legal Assistant - Temp to Perm

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This range is provided by Porzio, Bromberg & Newman, P.C.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$50,000.00/yr - $70,000.00/yr

Porzio, Bromberg & Newman, P.C. ("Porzio"), a mid-sized law firm headquartered in Morristown, NJ, is seeking a detail-oriented and proactive Legal Assistant to support three attorneys specializing in estate planning, tax law, business planning, estate litigation, probate, guardianship, and trust and estate administration. This role provides a unique opportunity to work in a client-centric environment with a focus on efficiency, technology, and professional growth.

Essential Functions

• Manage attorney schedules and coordinate client meetings.
• Oversee the client intake process, including communications, conflict checks, and internal file setup.
• Handle incoming and outgoing correspondence with professionalism.
• Maintain and organize client files and documents, ensuring efficient record management.
• Assist with billing and invoicing processes.
• Provide general administrative support to the legal team.
• Handle client inquiries and provide excellent customer service.
• Utilize and maintain efficient office systems and processes.

• Detail-Oriented:
  You can handle numerous details accurately and efficiently, particularly in legal documentation and client file management.
• Proactive Problem Solver:
  Anticipates issues and takes initiative to resolve them, ensuring smooth administrative operations.
• Tech-Savvy:
  Comfortable learning and utilizing technology, including AI-assisted tools for workflow optimization.
• Strong Communicator:
  Excellent verbal and written communication skills, essential for client interactions and team coordination.
• Organized and Efficient:
  Exceptional time management skills to prioritize tasks and meet deadlines.
• Adaptable and Flexible:
  Thrives in a dynamic work environment with evolving responsibilities.
• Client-Focused:
  Demonstrates professionalism and empathy, enhancing the client experience.
• Team-Oriented:
  Works collaboratively to support attorneys, paralegals, and other team members.

• Experience:
  
  Minimum experience of two years as a legal assistant or equivalent.
• Time Management and Scheduling:
  Skilled at managing complex schedules and coordinating team needs.
• Document and File Management:
  Proficient in electronic document organization and retrieval.
• Knowledge of Legal Processes:
  Familiar with legal administrative tasks such as intake, conflict checks; state and federal court and administrative agency rules, procedures and deadlines.
• Billing and Invoicing:
  Experience with billing procedures and software.
• Problem-Solving:
  Able to address administrative challenges and suggest improvements.
• Software Proficiency:
  Comfortable with Microsoft Office Suite, Outlook, CRM tools, and ideally AI tools.
• Adaptability to Workflow Tools:
  Experience with electronic filing and workflow systems for optimal efficiency.
• Certificates:
  Notary certification is helpful, but not required.
• The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned and job requirements may vary from time to time.

• Seniority level
  
  Entry level

• Employment type
  
  Temporary

• Job function Administrative
• Industries Legal Services

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New Brunswick, NJ $40,000 - $60,000 7 months ago

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