Hybrid Program Coordinator - Health Affairs Institute

Job Description - (Hybrid) Program Coordinator - Health Affairs Institute (28705)

(Hybrid) Program Coordinator - Health Affairs Institute 28705

Description

The Health Affairs Institute at West Virginia University is currently accepting applications for a (Hybrid) Program Coordinator within Health Affairs Institute.

This position will act as the coordinator for the Office of Administration within the Health Affairs Institute. West Virginia University’s Health Affairs Institute frequently engages in collaborative efforts with West Virginia’s Departments of Human Services (DoHS) and Health (DH). This position requires a wide range of skills and knowledge of state programs, policies, and procedures. This position will report directly to Senior Program Coordinator.

• 37.5-hour work week
• 13 paid holidays
• 24 annual leave days per year
• 18 sick days per year for illness and family care
• Health insurance and wellness programs
• 401(a) retirement savings with 6% employee contribution match and other retiree perks
• Wellness programs

• Develop comprehensive reports on ongoing programs and submit summary reports to management each month.
• Help build positive relations within the team and external parties.
• Keep updated records and create reports or proposals as they pertain to HAI leadership.
• Ensure accurate implementation of policies and practices associated with state‑funded awards.
• Maintain an updated list of program contact information.
• Research and share funding opportunities with all public and private stakeholders.
• Assist with program audits, as needed.
• Attend DoHS, public, and program meetings on an as‑needed basis by the Health Affairs Institute.
• Develop and recommend new or revised program goals and objectives as requested or required by the Director.
• Maintain budget and track expenditures/transactions as required.
• Conduct and/or review query analysis as needed.
• Project management as requested by the state or Health Affairs Institute (developing meeting minutes, agendas, scheduling meetings, managing calendars).
• Oversee daily operations, coordinate activities of the program, and determine priorities.
• May develop and/or facilitate workshops, meetings, or conferences, coordinate logistics, scheduling, and participant communications.
• Coordinate activities and/or functions in accordance with established priorities, time limitations, funding limitations or other specifications.
• Track and report on project milestones.
• Assist in contract and sub‑contract issues.

• Work onsite to support projects as needed.
• Receive, sort mail/surveys.
• Counting and depositing funds as needed.
• Other duties as assigned.

• Bachelor’s degree in a related field.
• A minimum of two (2) years of office administration or similar experience.
• Relevant experience with grants and healthcare funding.
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

• Knowledge and understanding of state Departments of Health and Human Services programs.
• Excellent organizational, verbal/written communication, and interpersonal relationship skills.
• Proficiency in Microsoft Office software applications.
• Ability to interface with various levels of state personnel.

Valid Driver’s License and ability to travel on an intermittent basis if/when required.

Valid Driver’s License and ability to travel on an intermittent basis if/when required.

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career‑oriented programs at WVU Potomac State in Keyser, and the technology‑intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work‑life balance and fosters a collaborative atmosphere. Our core values — service, curiosity, respect, accountability and appreciation — unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.