HVI Research Bus Coord

Overview

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Coordinates all research business activities. This includes all activities from the initial budget negotiation process, preparing appropriate forms for submission, invoicing sponsors for study deliverables, assuring billing compliance with Medicare and third party payers, tracking all activities regarding research funds, preparing dashboards, ensuring adherence to contract terms, to the closing out of all business or financial study-related activities through the Office of Sponsored Programs.

EDUCATION, EXPERIENCE, CERTIFICATION, AND/OR LICENSURE:

Master0s degree
OR
Bachelor0s degree AND 3 years0s business experience.

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

• Five years0s experience in research business aspects of industry and government sponsored clinical trials.

The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

• Coordinates with Clinical Research Specialist to ensure each study budget fully represents work to be completed on the study (personnel time, testing, procedures, fees, supplies, etc.).
• Negotiates study budgets with sponsors.
• Reviews study budget submission documents from clinical research protocols to ensure consistency with institutional compliance guidelines.
• Prepares appropriate forms for submission to the Office of Sponsored Programs.
• Coordinates the review and execution of all Clinical Trial Agreements.
• Prepares invoices to sponsors for study deliverables.
• Assures billing compliance with Medicare and third party payers.
• Handles all patient bills ensuring accuracy and payments are made in a timely manner.
• Tracks personnel time for study-related activities.
• Tracks all research funds (receivable and payable) and prepares monthly dashboards for PIs, study personnel, and Administrators.
• Ensures adherence to the terms of the contracts with sponsors.
• Initiates and tracks all payments to research subjects for their participation in the studies.
• Responds to questions regarding any research business or financial issues.
• Responsible for closing out all business or financial study-related activities through the Office of Sponsored Programs and other entities.
• Talks with investigators, coordinators, and sponsors by telephone or in-person.
• Maintains knowledge of professional principles, legal and/or reporting requirements affecting area of responsibility, and adheres to industry and government standards.
• Gathers anecdotal and raw data, assesses situation or program information, considers options, proposes resolutions, creates reports and translates data to graphical media or code.
• Contacts investigators, coordinators, and sponsors to establish rapport, understanding and/or inform, as well as to facilitate use of the organization0s programs, services, and/or products.
• Testifies before auditors and administrators if necessary.
• Assists in networking opportunities, and continuing education.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position requires manual dexterity used in operating office equipment; requires standing and bending in the assessment and treatment of patients; prolonged periods of sitting and the ability to walk moderate distances. Some manual work may be included; occasional heavy lifting (patient assistance) and the ability to move equipment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work environment is in a normal, clinical environment. There is patient contact and potential to come in contact with patients having communicable disease (URI, HIV, Hepatitis B, TB, usual childhood diseases, etc.) The presence of blood and specimen care and processing is a routine part of this environment.

• Working knowledge of research business and financial aspects of industry and government sponsored clinical trials.
• Skilled at problem solving.
• Excellent teamwork skills.
• Basic work processing skills and understanding.
• Strong…