Administrative Assistant - PM&R

Administrative Assistant – PM&R – WVU Medicine

Apply for the Administrative Assistant – PM&R role at WVU Medicine.

Performs a wide range of administrative duties and coordinates a variety of complex office procedures in support of the department(s) and leadership.

• High school diploma or equivalent.

• Two (2) years additional training or related experience OR One (1) year of secretarial training may substitute for experience.

• Assists in coordinating activities involved in the preparation of department correspondence to facilitate on‑going communications and efficient departmental operations in an accurate, neat, and timely manner as assigned.
• Reconciles monthly budget with monthly analysis report and responsibility statements; updates cost center budget tallies; sends invoices to AP for payment; completes purchase orders and requisitions; secures quotes for capital budget; completes expense forms and sends to AP; and completes credit card statements and sends to Accounting.
• Updates Policies & Procedures annually, along with all departmental information for each area.
• Provides support to employee with forms and information updates.
• Screens and refers incoming phone calls and department visitors to ensure that accurate and timely department communications is facilitated and that the unit is presented in a positive manner.
• Prepares, maintains and processes proper levels of office supply inventory.
• Maintains the schedule for the conference rooms, scheduling staff and committee meetings, conference calls, Web Ex needs, etc., notifying all parties of the time and place and preparing agendas and minutes as needed. Prepares monthly calendar and/or maintains appointment calendars, documenting accurate times and contacting appropriate individuals.
• Functions as Payroll representative for the department. Coordinates all payroll and leave reports of department staff to expedite accurate and timely processing.
• Schedules travel arrangements.

• Ability to lift, push or pull 10‑15 pounds.
• Ability to sit for long periods of time.

• Standard office environment.

• Ability to type at least 35 wpm.
• Understanding of Microsoft Office Products, Excel, and other systems.

• Scheduled Weekly
  
  Hours:
  
  40
• Exempt/Non‑Exempt:
  Non‑Exempt
• Shift: United States of America
• Company: WVUH West Virginia University Hospitals
• Cost Center: 8168 UHA Physical Medicine and Rehabilitation
• Address: 1 Medical Center Drive, Morgantown, West Virginia

West Virginia University Health System and its subsidiaries (collectively “WVUHS”) is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.

All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.