Accounting Assistant I​/II

City of Morgan Hill

Account Assistant I/II

Hourly: $35.67 - $47.64 / Monthly: $6,184 - $8,257

Location:

Morgan Hill, CA

Job Summary

Under general supervision of the Director of Finance or a designee, the Accounting Assistant will perform routine and challenging accounting clerical duties, utility billing, cashiering and direct customer service work in support of City accounting and financial functions.

Class Characteristics

This journey level classification is fully competent to perform a variety of accounts payable, accounts receivable, cashiering, utility billing and financial record keeping duties. It is distinct from general office support classes by its focus on audit, review, and reconciliation of accounting information.

• Exceptional Customer Service
• Ability to Multi‑task
• Excellent written and verbal communication skills
• Prior experience as a receptionist or in a related field

• Submit an online application at
• Include application packet: application, supplemental questions, cover letter, resume

Only completed application packets will be reviewed. Oral boards tentatively scheduled for Wednesday, January 28, 2026.

• Act as cashier for receipt of funds for City utility, licensing, permits, receivables and other City services
• Prepare receipts, balance cash received and reconcile invoices
• Process payments and enter data into finance software applications
• Process periodic utility and miscellaneous accounts receivables, including producing billing forms and preparing them for mailing
• Obtain information from and for consumers and complete forms to begin and end utility service
• Prepare delinquent notices, follow up on returned checks and arrange for collection of delinquent accounts
• Process City’s purchase orders and verify compliance with City purchasing policies
• Prepare, verify and process various applications and renewals
• Maintain a petty cash fund for employee reimbursements
• Process vendor’s invoices for payment, including confirming authorizations extending figures, computing discounts and input data to produce checks and reports
• Contact vendors regarding invoice discrepancies
• Maintain and monitor active contract file for verification of compliance with financial obligations and purchasing policy
• Perform a variety of office support duties such as maintaining files, typing correspondence, processing mail and providing back‑up to other City departments
• Provide information and respond to customer inquiries for water services, consumption and billing status and details
• Provide applications and answer inquiries for business licenses and update business license data files
• Answer citizen inquiries regarding City services provided
• Maintain records, post to and reconcile various accounts and perform other accounting office support duties as assigned

Education & Experience

• Graduation from high school or equivalent. Some college level accounting or bookkeeping coursework desired
• Two years of increasingly responsible experience in the preparation and maintenance of office, accounting or financial records

Knowledge Of

• Bookkeeping and accounting clerical procedures as related to accounts receivable and cashiering, accounts payable and other standard accounting office functions
• Basic business data processing principles as applied to financial record keeping

Skill In

• Posting, verifying, compiling and reconciling various accounting documents, records and reports
• Using independent judgment within established guidelines
• Prioritizing work, coordinating several projects at one time and meeting critical deadlines
• Typing with sufficient speed and accuracy to enter and retrieve data from a computer and prepare routine correspondence
• Providing outstanding customer satisfaction internally and externally
• Use of common office software including Microsoft Office and applicable specialized finance applications

Ability To

• Rapidly learn the policies and procedures pertaining to the work
• Communicate effectively, both verbally and in writing
• Establish and maintain effective working relationships with those contacted in the course of the work

Physical…