Property Coordinator - Dorval

Realterm is a real estate operator whose employees have a track record of capitalizing on durable insights into the supply and demand of real assets through the global supply chain. Realterm seeks to build and invest in value-added business platforms that have a proprietary position in their markets, source investments with favorable supply/demand dynamics and bring intense focus to operating results.

Realterm offers several career fields such as Accounting, Asset Management, Capital Markets and Investor Relations, Construction, Finance, Investments, Leasing, and Property Management that make working here unique, challenging, stimulating, and rewarding.

With offices in Amsterdam, Annapolis, Baltimore, Chicago, Frankfurt, Houston, Los Angeles, Montré al, New York, Singapore and Sydney, you are empowered to take your career where you want it to go.

A career at Realterm allows you thrive in a fast-paced workplace environment with tremendous scale. Enjoy working in a collaborative environment with supportive teammates where you will be challenged to grow and be at your best every day. We offer our employees a robust and competitive benefits package. If you are looking for a rewarding career in private equity commercial real estate, apply today.

Doit être en mesure de rester dans une position stationnaire pendant la majeure partie de la journée de travail, assis à un bureau, constamment utiliser un ordinateur. La personne qui occupe ce poste doit être en mesure d'accéder aux classeurs et aux machines de bureau (y compris un ordinateur, un copieur et un télécopieur). À l'occasion, peut avoir besoin de soulever des boîtes allant jusqu'à 10 lbs.

Provide assistance to the Realterm Property Managers with all operations in achieving property financial and operational objectives of the Canadian portfolio.

• Prepare, manage and track service, project, construction contracts and purchase orders
• Assist in preparing requests for proposals for various services needed at the property
• Work with Property Managers on administrative tasks for tenant improvements, move-ins and move-outs and capital projects
• Assist in recording property inspections
• Build and maintain positive relationships with tenants, vendors and contractors
• Assist with fielding tenant complaints, dispatch to vendors and follow-up on performance
• Perform initial review and coding of vendor invoices
• Prepare and track utility billings to be invoiced back to tenants
• Perform utility transfer process relating to acquisitions/dispositions and tenant activity
• Support department on accounts payable research and follow up
• Assist in preparation of owner reports, variance analyses and operating budgets
• Setting up new accounts with utility providers
• Ensure vendor and tenant compliance with insurance requirements
• Assist in the maintenance and tracking of certificates of insurance
• Manage tenant and vendor information database, including parking records
• Develop and maintain management information books for each property
• Maintain department file organization and construction files including contracts, approvals, insurance verification, construction bids and releases
• Maintain and lead administrative efforts of yardi elevate, including but not limited to input and follow up on service tickets entered into the work order system
• Maintain building contact and emergency contact lists for each property
• Assist with preparing emergency response plans, as needed, within the Canadian portfolio
• Monitor status of equipment inspections and certifications and work with Property Managers to have them completed
• Assist Property Managers with property acquisition and disposition transition process
• Assist the Director, Property Management with administrative support and implementation of department wide initiatives, including but not limited to management and tracking of department wide SOP’s
• Perform special ad hoc research projects.
• Acting as front desk/Reception when lead is out of office or away from their desk. Duties include handling phone calls and office correspondence, include email, welcoming visiting customers and delivery personnel,…